Workforce Scheduling Assistant
Bering Straits Native Corporation (BSNC) · El Paso, TX · 1 mo ago
On-siteManagement$28.59/hrFull-time
We need to output HTML fragment with sections: About the role? The posting includes "About Paragon Professional Services" and "About this position: Workforce Scheduling Assistant Location – El Paso, TX". The instruction: Do NOT repeat the job title as a heading (the page already shows it). So we should not have heading for job title. Use for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include sections only when posting has real specific content.
We have content: About Paragon Professional Services (company description) could be "About the role"? Actually "About this position" includes location. Could treat as "About the role". We'll include
for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include sections only when posting has real specific content.
We have content: About Paragon Professional Services (company description) could be "About the role"? Actually "About this position" includes location. Could treat as "About the role". We'll include About the role
with paragraph(s) containing company description and location.
Then we have Essential Duties & Responsibilities: list of duties. Use Responsibilities
with - each duty.
Then we have Required (Minimum Necessary) Qualifications: includes Education Requirements, Level of Experience Requirements, Knowledge, Skills, Abilities, And Other Characteristics. Could combine into Requirements and Qualifications sections? We have separate headings possible: Requirements, Qualifications, Skills. But we should avoid thin sections. Perhaps combine into one "Requirements" section covering education, experience, knowledge, skills, abilities. Or separate Qualifications and Skills if substantive.
We have Preferred qualifications list: could be under "Preferred Qualifications" but not required heading? We could include under Qualifications as a subsection? But we must use headings only from list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can have Qualifications for required, Skills for knowledge/skills/abilities, maybe Requirements for education/experience? But we need to avoid duplication.
Let's map:
- About the role: company description + location.
- Responsibilities: essential duties list.
- Requirements: education requirements + level of experience requirements (maybe also "Required (Minimum Necessary) Qualifications" heading? but we have Qualifications heading separate). Could treat Requirements as education+experience.
- Qualifications: maybe the "Knowledge, Skills, Abilities, And Other Characteristics" (these are qualifications). But also we have "Preferred" list; could be under Qualifications as well? Might be too thin.
- Skills: maybe we could put proficiency with Microsoft Office etc under Skills. But the knowledge, skills, abilities already includes many skills. Could combine.
Given instruction: Prefer a few substantive sections over many thin ones. So maybe we have three sections: About the role, Responsibilities, Requirements (which includes education, experience, knowledge, skills, abilities, preferred). That seems reasonable.
We also have Pay: Wage/Salary Range: $28.59 per hr. That's specific pay info, so we should include a Pay section.
We have Schedule? Not explicitly given; no schedule details. So omit Schedule.
Benefits? Not mentioned. Omit.
Thus sections: About the role, Responsibilities, Requirements, Pay.
Now we need to preserve all substantive information, not invent or summarize away detail. Must include all details from posting, but we can condense into paragraphs/lists while preserving meaning.
We must not include boilerplate like EEO, etc. Remove duplicated lines, cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Also remove "Applicants will be notified via phone or email within ten (10) business days of submittal." That's application instruction? It's about notification; could be considered application instruction? Probably remove as it's about process after submission. The instruction says remove application instructions. So drop that line.
Also remove "Shareholder Preference..." etc? That's EEO/boilerplate? It's about preference; might be considered EEO? It's about shareholder preference; maybe keep? It's not EEO but it's a preference policy. Might be considered boilerplate? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. Shareholder preference is not EEO but could be considered legal? Might be safer to remove? It's not essential to job description; it's about hiring preference. Could be considered legal. I'd remove it to be safe.
Also remove "Bering Straits Native Corporation is an equal opportunity employer..." etc. Remove.
Also remove "Additional Qualifying Factors As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations." That's substantive? It's about requirements (drug screening, background check, clearance). That is important; we should keep it under Requirements.
Also "Supervisory Responsibilities This position will not have supervisory responsibilities." That's a requirement; could be included.
"DOT Covered/Safety-Sensitive Role Requirements This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions." Could be included under Requirements.
"Necessary Physical Requirements" and "Work Environment" sections: these are substantive; we could include under Requirements or maybe separate? But we have limited headings; we could include them under Requirements as well.
We must not create headings with filler text. So we will include all that info in Requirements section as paragraphs and lists.
We need to ensure we don't miss any duty details.
Let's extract duties list:
- Support daily Detention Officer scheduling requirements by assisting with shift assignments, staffing vacancies, call offs, overtime, leave, training, shift changes, and other adjustments necessary to maintain operational staffing.
- Ensure schedule changes and staffing decisions are accurately and promptly entered into UKG, so system records reflect actual employee assignments and scheduled work hours.
- Review UKG schedules, employee time records, missed punches, exceptions, discrepancies, and other system information requiring correction or follow-up.
- Coordinate with supervisors, Payroll, Human Resources, and Scheduling to resolve identified issues.
- Assist with overtime administration and scheduling in accordance with established procedures, employee seniority, applicable collective bargaining requirements, and operational staffing needs.
- Maintain appropriate documentation of scheduling and overtime activity.
- Monitor staffing levels, scheduled hours, overtime hours, vacancies, absences, and other workforce information to assist operational leadership with daily staffing decisions.
- Process scheduling adjustments resulting from approved leave, call-offs, employee status changes, training, temporary assignments, administrative actions, and other workforce events.
- Compare UKG information against scheduling records and operational documentation to identify inconsistencies and ensure workforce records remain accurate.
- Generate, review, and distribute UKG reports related to employee schedules, hours worked, overtime, attendance, staffing, timekeeping exceptions, and other workforce information as required.
- Assist employees and supervisors with routine UKG scheduling and timekeeping questions and coordinate more complex system, payroll, or employment matters with the appropriate department.
- Maintain accurate scheduling documentation, workforce trackers, overtime records, and other records necessary to support staffing operations and applicable contractual requirements.
- Support Scheduling and operational leadership with schedule preparation, staffing projections, employee availability, shift coverage, and other workforce planning activities.
- Maintain confidentiality of employee schedules, timekeeping information, personnel information, and other sensitive workforce records.
- Perform other duties as assigned based on operational, contractual, and organizational requirements.
Now requirements:
Education Requirements: High school diploma or equivalent required. Associate's degree or higher in Business Administration, Human Resources, Management,
Level of Experience Requirements: Relevant workforce scheduling, timekeeping, payroll, administrative, or workforce management experience may be considered in lieu of postsecondary education where permitted by contractual requirements. Minimum two years of experience in workforce scheduling, timekeeping, payroll support, workforce administration, operations support, or a related administrative function. Experience using UKG, Kronos, or another workforce management, scheduling, timekeeping, or payroll system. Experience working with detailed employee scheduling, timekeeping, or workforce data. Experience supporting a fast-paced, high-volume, or continuous operation preferred.
Knowledge, Skills, Abilities, And Other Characteristics: list many.
Preferred: list many.
Supervisory Responsibilities: This position will not have supervisory responsibilities.
DOT Covered/Safety-Sensitive Role Requirements: This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.
Necessary Physical Requirements: Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential and marginal functions may require sitting, standing, walking, bending, and stooping for varying periods. Most work is performed in an office environment with frequent use of computers, telephones, and other office equipment. Reasonable accommodation may be provided for qualified individuals with disabilities in accordance with applicable law.
Work Environment: Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The position primarily operates within an office environment, supporting continuous federal contract operations. Regular interaction with operational leadership, employees working multiple shifts, government representatives, union representatives, and corporate personnel are required. The position may require availability outside normal business hours to address significant employee relations, payroll, staffing, labor relations, emergencies, or operational matters. Occasional travel may be required.
Additional Qualifying Factors: As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.
We also have Wage/Salary Range: $28.59 per hr.
Now we need to format.
We'll produce:
About the role
Paragon Professional Services provides environmental investigation, consulting, compliance, and remediation services as well as IT solutions, facility O&M, materiel support, supply and security to private- and public-sector clients throughout Alaska and the Continental U.S. The Workforce Scheduling Assistant position is based in El Paso, TX.
Responsibilities
- Support daily Detention Officer scheduling requirements by assisting with shift assignments, staffing vacancies, call offs, overtime, leave, training, shift changes, and other adjustments necessary to maintain operational staffing.
- Ensure schedule changes and staffing decisions are accurately and promptly entered into UKG, so system records reflect actual employee assignments and scheduled work hours.
- Review UKG schedules, employee time records, missed punches, exceptions, discrepancies, and other system information requiring correction or follow-up.
- Coordinate with supervisors, Payroll, Human Resources, and Scheduling to resolve identified issues.
- Assist with overtime administration and scheduling in accordance with established procedures, employee seniority, applicable collective bargaining requirements, and operational staffing needs.
- Maintain appropriate documentation of scheduling and overtime activity.
- Monitor staffing levels, scheduled hours, overtime hours, vacancies, absences, and other workforce information to assist operational leadership with daily staffing decisions.
- Process scheduling adjustments resulting from approved leave, call-offs, employee status changes, training, temporary assignments, administrative actions, and other workforce events.
- Compare UKG information against scheduling records and operational documentation to identify inconsistencies and ensure workforce records remain accurate.
- Generate, review, and distribute UKG reports related to employee schedules, hours worked, overtime, attendance, staffing, timekeeping exceptions, and other workforce information as required.
- Assist employees and supervisors with routine UKG scheduling and timekeeping questions and coordinate more complex system, payroll, or employment matters with the appropriate department.
- Maintain accurate scheduling documentation, workforce trackers, overtime records, and other records necessary to support staffing operations and applicable contractual requirements.
- Support Scheduling and operational leadership with schedule preparation, staffing projections, employee availability, shift coverage, and other workforce planning activities.
- Maintain confidentiality of employee schedules, timekeeping information, personnel information, and other sensitive workforce records.
- Perform other duties
About the role
Paragon Professional Services provides environmental investigation, consulting, compliance, and remediation services as well as IT solutions, facility O&M, materiel support, supply and security to private- and public-sector clients throughout Alaska and the Continental U.S. The Workforce Scheduling Assistant position is based in El Paso, TX.
Responsibilities
- Support daily Detention Officer scheduling requirements by assisting with shift assignments, staffing vacancies, call offs, overtime, leave, training, shift changes, and other adjustments necessary to maintain operational staffing.
- Ensure schedule changes and staffing decisions are accurately and promptly entered into UKG, so system records reflect actual employee assignments and scheduled work hours.
- Review UKG schedules, employee time records, missed punches, exceptions, discrepancies, and other system information requiring correction or follow-up.
- Coordinate with supervisors, Payroll, Human Resources, and Scheduling to resolve identified issues.
- Assist with overtime administration and scheduling in accordance with established procedures, employee seniority, applicable collective bargaining requirements, and operational staffing needs.
- Maintain appropriate documentation of scheduling and overtime activity.
- Monitor staffing levels, scheduled hours, overtime hours, vacancies, absences, and other workforce information to assist operational leadership with daily staffing decisions.
- Process scheduling adjustments resulting from approved leave, call-offs, employee status changes, training, temporary assignments, administrative actions, and other workforce events.
- Compare UKG information against scheduling records and operational documentation to identify inconsistencies and ensure workforce records remain accurate.
- Generate, review, and distribute UKG reports related to employee schedules, hours worked, overtime, attendance, staffing, timekeeping exceptions, and other workforce information as required.
- Assist employees and supervisors with routine UKG scheduling and timekeeping questions and coordinate more complex system, payroll, or employment matters with the appropriate department.
- Maintain accurate scheduling documentation, workforce trackers, overtime records, and other records necessary to support staffing operations and applicable contractual requirements.
- Support Scheduling and operational leadership with schedule preparation, staffing projections, employee availability, shift coverage, and other workforce planning activities.
- Maintain confidentiality of employee schedules, timekeeping information, personnel information, and other sensitive workforce records.
- Perform other duties