Undergraduate Administrator

About the role

The Princeton Neuroscience Institute seeks a highly motivated and experienced Undergraduate Administrator. This role serves as the primary liaison between the Institute and the main constituencies with whom it interacts: undergraduates, faculty, the Office of the Registrar, the Office of the Dean of the College, Residential Colleges, and other university administrative units.

Responsibilities

• Manage all administrative aspects of undergraduate student academic matters for the major and minor programs.
• Advise students on departmental requirements, course selection, and research proposals; oversee processes for junior independent work and senior thesis research.
• Manage curriculum planning including the Undergraduate Announcement update process, class scheduling for new and existing undergraduate courses, including precepts and labs; monitor enrollments; manage course change requests; assign department classrooms and coordinate with the Registrar where necessary.
• Initiate course schedule, course proof revisions, and submit CAFSIS forms for Fall and Spring.
• Update and maintain undergraduate-focused pages of department website, consulting with the Director of Undergraduate Studies on program-related information.
• Stay current about Institute and University rules, regulations, policies, procedures; coordinate process to update Institute policies as needed.
• Review and update degree progress reports to ensure students are meeting departmental requirements.
• Cook up the senior thesis process including advisor selection/assignments, scheduling of oral exams with faculty.
• Manage undergraduate-focused events throughout the year, including the Academic Expo, Sophomore Open House, Princeton Preview, and Class Day.
• Oversee preparation of materials and budgets for these events.
• Manage junior and senior independent work Canvas sites.
• Oversee the undergraduate student organization, Princeton Neuroscience Network (PNN); providing administrative support for events and outreach initiatives.
• Plan and disseminate communications regarding summer and career opportunities.
• Provide administrative support for the PNI Summer Internship Program, including programming and financials.
• Manage funding request in the Student Activities Funding Engine (SAFE); proactively inform students and faculty about procedural matters, enter award opportunities, and administer awards in accordance with departmental and University research policies.
• Deliver superior customer service in responding to student and prospective student inquiries, escort prospective undergraduates and their families on institute tours.
• Represent PNI at recruiting events in conjunction with national scientific meetings.
• Participate and oversee administrative tasks for Curriculum Committee meetings; facilitate committee requests.
• Maintain alumni contact and post-graduation information.
• Other support as necessary.

Qualifications

• ESSENTIAL: Bachelor’s degree or equivalent plus 3-5 years of relevant experience.
• Exceptional analytical, problem-solving, and decision-making skills; high attention to detail partnered with the ability to think and execute strategically.
• Very strong organizational and project management skills.
• Strong oral/written communication skills, with superior interpersonal skills: ability to work effectively with students, faculty, and university administrators.
• A desire to work with undergraduate students and faculty.
• Demonstrated ability to gather, analyze, interpret and present data (quantitative and qualitative) for varying constituencies and purposes.
• Ability to exercise good judgment, maintain confidentiality, and handle sensitive information in a discreet manner.
• Ability to utilize current technology to create and enhance the Undergraduate Program's presence on the web.
• Proficient with MSWord, Excel, Google Drive.
• PREFERRED: Experience in a university department setting with working knowledge of university business systems such as PeopleSoft, Stellic, Concur, Canvas.