Administrative Assistant

Responsibilities

• Manage front desk operations
• Greet visitors and employees
• Answer and direct phone calls
• Handle incoming and outgoing mail and shipments
• Maintain records and attendance tracking
• Support onboarding activities for new hires
• Cook up and coordinate office and kitchen supplies
• Prepare employee welcome materials and referral correspondence
• Create shipping labels
• Clock in and out company laptops
• Maintain employee and birthday records
• Process invoices and bank deposits
• Prepare ID badges and access cards
• Provide administrative support to the Operations, IT, and HR teams

Requirements

• High school diploma or equivalent required
• Associate degree in Business Administration, Office Administration, Human Resources, or related field preferred
• 2+ years of administrative, office coordination, receptionist, or customer service experience preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) required
• Experience with office equipment, shipping platforms, and basic recordkeeping systems preferred
• Strong organizational, communication, and multitasking skills required
• Ability to maintain confidentiality and professionalism in a fast-paced environment
• Prior experience supporting HR, operations, or onboarding activities is a plus