Administrative Assistant

3-year contract position with a pay rate of $30–$40/hr, located in Lexington, MA. Interim security clearance required to begin employment (must be eligible for Secret Clearance).

About the Role

We're seeking two experienced Administrative Assistants to support fast-paced, mission-driven technical organizations. In this role, you'll play a critical part in keeping daily operations running smoothly by supporting leadership teams, coordinating administrative activities, and managing multiple priorities with professionalism and attention to detail.

Responsibilities

• Manage complex calendars, schedule meetings, and resolve scheduling conflicts
• Coordinate onboarding, offboarding, and employee training activities
• Arrange domestic travel and prepare travel itineraries
• Process expense reports, purchasing requests, and PCard transactions
• Organize meetings, prepare materials, and support special projects
• Maintain office supplies, records, files, and documentation
• Enter timesheets and process administrative forms
• Welcome and escort visitors as needed
• Handle confidential information with discretion and professionalism

Requirements

• 5+ years of progressive administrative support experience
• Strong experience managing calendars, meetings, travel arrangements, filing, and data entry
• Excellent organizational and time management skills with exceptional attention to detail
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong written and verbal communication skills
• Professional, dependable, and able to work independently while collaborating with a team
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)

Preferred Qualifications

• Associate's or Bachelor's degree
• Experience with SAP, ERP, SRM, or electronic document management systems
• Prior experience supporting engineering, technical, government, or defense organizations
• Active Secret Clearance (or higher)

Benefits

• Training provided on internal systems and processes

Schedule

Monday – Friday, standard business hours

Pay

$30–$40/hr