Administrative Assistant

Essential Duties and Responsibilities

• Perform general clerical and administrative support for the department, including filing, data entry, document processing, and maintaining organized records
• Prepare presentations, memoranda, routine correspondence, reports, and other business documents with accuracy and professionalism
• Cook up the flow of paperwork, files, and other materials between the office, field staff, and external partners as needed
• Maintain accurate records, track routine administrative items, and support timely completion of departmental assignments
• Conduct all business in a professional and ethical manner to serve internal and external customers and support company goals
• Regular and reliable attendance; ability to work overtime when required
• Maintain orderly office files, records, and reports to support efficient department operations
• Monitor incoming and outgoing paperwork and follow up to ensure information is complete and routed on time
• Support special projects and routine administrative requests for department leadership
• Perform additional duties as assigned

Qualifications

• High school diploma or general education degree (GED), or an equivalent combination of education and experience
• Six months to one year of related administrative, clerical, reception, or office support experience preferred
• Strong verbal and written communication skills with the ability to compose routine correspondence and reports
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a standardized office environment
• Basic math skills, including the ability to add, subtract, multiply, divide, compute percentages, and interpret simple graphs or reports
• Proficiency with Microsoft Office and email
• The work environment is generally an office setting with a usually moderate noise level

Preferred Qualifications

• Associate degree or equivalent from a two-year college or technical school a plus
• Bilingual a plus
• Experience supporting office operations or departmental coordination is a plus