Administrative Assistant

Major Responsibilities

• Perform a variety of clerical and administrative duties to assist the assigned supervisor.
• Coincide work within the department as well as with other departments and respond to inquiries or requests for information.
• Interact in a courteous, tactful, friendly, and cooperative manner while handling issues, complaints, inquiries, and questions.
• Read correspondence and memos directed to administration, handling those of a routine nature either by writing or telephoning a response or redirecting matters to proper parties to expedite handling.
• Prepare and develop confidential and routine correspondence, reports, forms, business documents, and special mailings.
• Prepare preliminary work on various projects.
• Prepare, receive, and direct inter-office and U.S. mail; prepare bulk mailings for distribution.
• Organize, monitor, and maintain general administrative records and filing systems.
• Provide customer service to residents/families as necessary.
• Review/maintain time and attendance records for supervisor's approval prior to submitting to the payroll department.
• Enter missed punches for staff and agency employees. Reconcile hours daily.
• Cook up room setups and refreshments for meetings and conferences.
• Create and implement new ideas and concepts that continually improve systems and processes to achieve superior results.

Qualifications

• A High School Diploma or GED equivalent.
• A preference for a two (2) year college degree or equivalent with an emphasis in a business curriculum.
• You must be qualified, compassionate, and dedicated to a job well done.