Supply Chain Logistics (Assets) Officer

Position Summary

The Assets Officer is responsible for the registration, tracking, maintenance, and reporting of all organizational assets and General Program Equipment (GPE).

Key Responsibilities

• Register and track all organizational assets and GPE in line with organizational procedures.
• Ensure all assets are tagged, labeled, and recorded in the asset inventory system.
• Maintain an up-to-date asset database, including location, condition, user assignment, and maintenance status.
• Monitor asset utilization to ensure optimal use and identify underused or redundant items.
• Conduct periodic physical verification of assets and GPE, reconciling records with the inventory system.
• Follow up on asset allocation and return for staff onboarding and exit.
• Ensure compliance with safety, maintenance, and storage standards for all assets and equipment.
• Prepare regular asset and GPE reports for the Supply Chain (Logistics) Manager/Coordinator.
• Maintain proper documentation for asset movements, maintenance, and disposal.
• Support audits and inspections related to organizational assets and equipment.
• Support to Other Logistics Functions:
• Assist in warehouse and inventory management, including organization of GPE.
• Support the fleet team in tracking vehicle-related equipment and accessories.
• Collaborate with logistics staff to ensure smooth operations in receiving, storing, and distributing equipment.
• Liaise with program, logistics, and administrative teams to ensure timely allocation of assets.
• Cook up with other staff for asset-related needs and reporting requirements.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain, Business Administration, Accounting, or a related field.
• Essential: 2–4 years of experience managing organizational assets or equipment, preferably in an NGO or humanitarian context.
• Experience in inventory management, asset tracking, and record-keeping.
• Proficiency with Microsoft Excel and asset management systems.
• Experience supporting logistics operations is an advantage.
• Desirable: Experience in humanitarian or donor-funded programs.
• Knowledge of warehouse operations, GIK, or fleet support.
• Attention to detail and strong organizational skills.

Skills and Competencies

• Strong asset management and record-keeping skills.
• Ability to track, organize, and maintain equipment accurately.
• Good analytical and reporting skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Excel, Word, Teams).

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment. Must be able to communicate in verbal and written form. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Work environment: Typical office environment with exposure to a minimal noise level. Emergency deployments may be in resource-deprived environments with austere living conditions. Travel for extended periods may be by air and/or other modes of transportation. Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.” Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.