Procurement and Logistics Officer

Responsibilities

• Leads the development and implementation of a consolidated procurement plan for all Jhpiego Liberia projects.
• Establishes and manages a preferred vendors database for the Monrovia office and all county offices.
• Oversees end-to-end procurement processes, including solicitation of quotations, price negotiations, vendor due diligence, and contract/PO issuance.
• Reviews and approves the Basis for Vendor Selection (BVS) to ensure completeness and compliance.
• Ensures completed purchase orders are transmitted to Finance and Logistics teams.
• Ensures timely submission of vendor invoices to Finance.
• Leads coordination of shipment clearance with customs and relevant authorities.
• Oversees documentation and compliance related to donation and handover of supplies/equipment.
• Ensures procured assets are recorded in inventory systems.
• Leads annual inventory counts and reconciliations.
• Maintains procurement records and proper filing.
• Enforces procurement policies and procedures.
• Covers coordination with Jhpiego Baltimore on approvals, shipments, clearances and deliveries.
• Maintains oversight of open purchase orders and drives timely closure.
• Produces monthly procurement reports.

Qualifications

• First Degree in Procurement or Business Administration.
• 5–6 years of relevant procurement and logistics experience.
• At least 5 years in an NGO or related procurement environment.
• Experience in procurement, stock and inventory management.
• Proficiency in MS Word, PowerPoint and Excel.
• Experience in database management.
• Understanding of USG regulations and procurement procedures.
• Experience in multicultural organizations.
• Self-motivated and proactive.
• High attention to detail.
• Hardworking, flexible and dependable.
• Excellent communication and interpersonal skills.
• High integrity and confidentiality.
• Willingness to take additional responsibilities.