Procurement Officer

POSITION

Procurement Officer / Full-time

LOCATION

1801 N. Lincoln Blvd. OKC, OK 73105

PAY

$51,584.00 plus state benefit allowance.

JOB DUTIES

• Covers contract and procurement functions for the agency.
• Reviews requisitions and specifications and determines acquisition method.
• Completes, independently, all related actions concerning competitive bidding, evaluations, negotiations, award, and close out, ensuring compliance with all State Purchasing Statutes and Agency Purchasing Policy and Procedures.
• Using the Statewide Accounting System (PeopleSoft), creates all ePro requisitions, purchase orders, and all required documentation required by OMES Central Purchasing and OMES Construction and Properties; maintains an excel file to log all requisitions and purchase orders issued and subsequent change orders.
• Verifies all proper approvals have been obtained on internal requisition documents and proper funding/chart field codes.
• Maintains complete purchasing files, including any change orders and uploads scanned documents to an online repository.
• Maintains informed of all current state and agency purchasing statutes, policies and procedures and develops, maintains, and regularly updates accounting section procedures and training guides to ensure compliance.
• Provides technical guidance and training for agency staff and suppliers.
• Acts as the agency liaison to OMES Central Purchasing and Construction and Properties.
• May be required to travel to proposed work site locations for pre-bid meetings, pre-construction meetings, periodic meetings, and substantial completion meetings.
• Performs contract monitoring to ensure compliance with contract specifications.
• Provides reports and data related to the P-Card program to agency staff.
• Aids agency personnel with any P-Card-related questions.
• Trains and educates all agency P-Card holders and approves when changes occur to the state P-Card program.
• Maintains State P-Card for section purchases and IT purchases, prepares monthly P-Card Statement and maintains proper receipts.
• Serves as the agency Purchase Card (P-Card) Administrator or back-up P-Card Administrator, maintaining all agency files and reports related to the P-Card program.
• Successfully completes the State Certified Procurement Officer Program course and exam. Also, is required to maintain Certified Procurement Officer certification through continuing education.
• Assists with and responds to various audits requests for information and provides any backup documentation as requested.

REQUIREMENTS

• Education: Associate degree or two years of college, with preference for Business, Finance or Accounting coursework or closely related field. Four years of State of Oklahoma purchasing experience may substitute for education requirement.
• Experience: Two years’ related experience in purchasing. Preference will be given to current State of Oklahoma Certified Procurement Officers and experience using PeopleSoft financials software.
• Knowledge and Skills: Knowledge of acquisition methods and procedures pertaining to the acquisition of a wide variety of goods and services, of factors involved in writing specifications, of competitive bid methods and procedures, of State Purchase laws and regulations, pricing methods and market resources, of office procedures and practices. Ability is required to communicate effectively, both orally and in writing, to conduct several projects simultaneously, to evaluate bids and award contracts, to write and review purchase specifications and requisitions and monitor contract performance. Must have a working knowledge of Microsoft Office and similar applications.