Supply Chain Officer-Procurements

Principal Responsibilities

• Procurement Processing & Implementation
  • Process purchase requests and verify completeness of required documentation and approvals.
  • Prepare and issue RFQs, ITBs, and RFPs in line with procurement procedures.
  • Collect and analyze supplier quotations and support preparation of bid analysis summaries.
  • Prepare purchase orders and contracts for review and approval by the Supply Chain Manager.
  • Follow up with suppliers on order confirmation, production, and delivery timelines.
• Supplier Coordination & Market Support
  • Maintain regular communication with suppliers regarding quotations, delivery schedules, and documentation.
  • Support market assessments and price comparisons to ensure value for money.
  • Aid in identifying reliable suppliers, especially in constrained or disrupted markets.
  • Assist in supplier vetting and due diligence processes.
• Documentation & Compliance
  • Ensure procurement files are complete, accurate, and well-organized.
  • Maintain records of all procurement transactions including RFQs, bids, contracts, and delivery notes.
  • Ensure compliance with Project HOPE procurement policies and donor requirements.
  • Support internal and external audits by preparing procurement documentation and files.
• Cordination with Programs & Logistics
  • Coordinate with program teams to clarify specifications and delivery needs.
  • Liaise with warehouse and logistics teams to ensure proper receipt and verification of goods.
  • Support planning of procurement activities aligned with program implementation timelines.
  • Aid in emergency procurement actions when required.
• Tracking & Reporting
  • Maintain procurement trackers for all ongoing and completed purchases.
  • Provide regular updates on procurement status to the Supply Chain Manager.
  • Track supplier performance and delivery timelines and flag delays or issues.
  • Aid in preparation of procurement inputs for internal and donor reports.
• Risk Management & Ethics
  • Identify procurement risks such as delays, supply shortages, or compliance gaps and report them to the Supply Chain Manager.
  • Promote transparency, fairness, and accountability in all procurement processes.
  • Ensure confidentiality and integrity of procurement information.
  • Report any suspected fraud, conflict of interest, or irregularities.

Minimum Qualifications

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
• Minimum 3–7 years of experience in procurement or supply chain, preferably in NGO or humanitarian settings.
• Good understanding of procurement procedures, tendering processes, and documentation.
• Experience working in restricted or high-risk environments is an asset.
• Strong organizational and follow-up skills.
• Ability to work under pressure and manage multiple procurement actions simultaneously.
• Good communication and negotiation skills.
• Fluency in English and Arabic is essential.