Staffing Coordinator

About the role

The Staffing Coordinator creates the monthly CNA schedule and ensures each shift is staffed appropriately following local, state, and federal guidelines.

Responsibilities

• Edit the current monthly schedule to account for time-off requests, new hires, and terminated employees.
• Post the schedule for CNAs five days prior to the first day on the schedule as outlined by the Collective Bargaining Agreement.
• Follow the holiday rotation and add new hires to ensure coverage for all shifts each holiday.
• Coordinate with the Director of Nursing and Human Resources Director to request increased staffing levels when necessary.
• Place daily assignment sheets in a glass case prior to shift start and update them as changes occur.
• Complete Direct Care/Nursing Staff Hour Sheets for all direct care staff (RNs, LPNs, & CNAs) based on scheduled hours, post them visibly, and update them no later than the next day to reflect actual hours worked.
• Find coverage for shifts due to call-offs and ensure shifts stay over until a replacement arrives in the event of tardiness.
• Avoid overtime where possible; if unavoidable, seek volunteers from the prior shift or notify the nurse supervisor or DON to mandate.
• Work as a floor CNA to cover a shift if all other efforts to find coverage are exhausted.
• Maintain an up-to-date mandation log and notify CNAs as soon as possible if they must stay over due to call-offs.
• Mark call-offs and tardiness on attendance sheets and notify Human Resources when employees fall below attendance standards set forth in the Collective Bargaining Agreement.
• Notify the Director of Nursing of illnesses reported by CNAs daily to maintain up-to-date records on the Staff Infection Log.
• Be on-call for CNAs and notify the facility of staffing changes during shifts to keep everyone updated on staffing concerns.
• Post overtime hours and available shifts weekly, following seniority guidelines for overtime bidding as outlined in the Collective Bargaining Agreement.
• Notify Human Resources of shift vacancies to post in-house for CNAs wanting to move to another shift.
• Update the master schedule daily to reflect changes and maintain up-to-date scheduling records.
• File prior day’s assignment sheets and direct care staffing hour sheets into binders.
• Perform other duties as assigned.

Requirements

• Current certification as a Certified Nursing Assistant in accordance with the laws of the State of Illinois.
• Must be at least 18 years of age.
• Long-term care experience preferred.
• Current CPR certification required.
• Ability to read, write, speak, and understand the English language.
• Scheduling experience in a long-term care setting preferred.
• Basic knowledge of Microsoft Excel, Word, and Outlook.
• Ability to multi-task, think quickly, and solve problems to address staffing needs as they arise.

Physical Demands

• Required to sit, stand, bend, and walk regularly.
• Lift and/or move up to 100 pounds.
• Visual and auditory ability sufficient for written and verbal communication.
• The noise level in the work environment is usually moderate.