STAFF ASSISTANT, CURRICULUM & INSTRUCTION and HUMAN SCIENCES

Provides administrative and secretarial support for the Department of Curriculum and Instruction and the Division of Human Sciences, assisting the chair, director, and faculty with academic-related tasks, budgeting, and personnel matters.

Responsibilities

• General
  • Serves as initial point of contact and support for students, faculty, staff, and other stakeholders.
  • Provides administrative and clerical support for the chair, director, and faculty in all departmental activities.
  • Is familiar with departmental, college, and university policies and procedures; provides guidance to faculty and staff.
  • Composes, proofreads, edits, and prepares correspondence, reports, and other materials, including email and databases.
  • Performs other tasks and participates in departmental projects as assigned.
• Academic Support
  • Assists faculty with book orders, photocopying, posting of office hours schedules, recording of syllabi, and other academic-related tasks.
  • Enters detailed class and instructor information into the scheduling system each semester.
  • Prepares semesterly part-time instructor payment contracts and ePAFs.
• Budget
  • Monitors and reconciles department budget; prepares year-end projection reports monthly.
  • Reconciles department P-card(s) monthly.
  • Prepares Professional Services contracts.
  • Procures needed equipment and supplies through P-card, requisition, or other approved purchasing processes.
  • Assists faculty with all aspects of university travel, including preparing travel authorizations, purchasing flights/registrations/rental vehicles, and preparing post-travel reimbursement vouchers.
• Personnel
  • Supports the recruitment of new faculty by arranging travel, scheduling events, managing search paperwork, recording applications, and initiating onboarding processes.
  • Manages and maintains organized, confidential instructor employment files.
  • Assists with the hiring, training, and supervision of work-study or student workers.
• Outreach
  • Manages department social media accounts.
  • Assists with preparation and distribution of departmental newsletter.
  • Coordinates departmental events, both recurring and special.
  • Assists with creation of departmental marketing materials (basic design, content verification, coordination with the Office of Marketing, and printing).
  • Provides basic editing of department webpages (training to be provided).
• Facilities & Operations
  • Submits work order requests for the department.
  • Maintains and organizes departmental supply and equipment inventories.
  • Sorts and distributes department mail as needed; coordinates bulk mailings.

Requirements

• High school education or equivalent.
• 1-3 years of full-time verifiable secretarial or administrative work experience.
• Proficient with Microsoft Office Suite, particularly Excel.
• Strong people skills and excellent written and oral communication skills.
• Must be able to work on campus (this position is not typically eligible for remote work).

Preferred Qualifications

• Bachelor’s degree.
• Work experience in a higher education setting.
• Experience with any of the following: Banner or Oracle, Google Workspace, graphic design, Adobe Acrobat Pro, Canva.

Pay

$30,000–$45,000