Staff Assistant

About the role

The Staff Assistant for CEBS is a part-time (19-hours/week), 10-month, in-person, non-exempt employee who provides administrative support to the Associate Dean (or Interim Associate Dean when applicable), Graduate Admissions Counselor, and Program Advisor in Behavioral Sciences.

Responsibilities

• Support the work of the Graduate Admissions Counselor, Program Advisor, and Associate Dean.
• Follow-up on incomplete program applications as directed by the Graduate Admissions Counselor.
• Respond to applicant and student emails received in the general email inbox(es).
• Prepare completed applications for faculty review.
• Aid with on-campus visits and interview days, including setup for events and greeting of prospective students.
• Process transcripts for incoming students.
• Ensure completion of the Criminal History Background Check requirement by incoming students in clinical programs.
• Support the check-in, check-out, and protocol ordering process related to clinical testing kits.
• Aid the Program Advisor with student paperwork needed to confer degrees (e.g., dissertation paperwork, thesis paperwork, and internship completion certificates for the PsyD program).
• Follow the guidance and direction of the Associate Dean/Interim Associate Dean.
• Demonstrate respectful, ethical, responsible behavior.
• Absorb the University’s policies, procedures, and rules.
• Perform employee responsibilities as detailed in employee handbooks and policies.
• Demonstrate regular and predictable attendance and punctuality following a schedule approved by the Associate Dean/Interim Associate Dean.
• Perform other duties, including special projects, as required or assigned by the Associate Dean/Interim Associate Dean.

Qualifications

• Experience: Minimum one year experience in an administrative assistant or customer service role.
• Education: High school diploma or the equivalent. Associate degree or bachelor’s degree preferred.