Senior Administrative Coordinator

About the role

The G. Brint Ryan College of Business is the choice of nearly 9,000 students, making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB), a hallmark of the world’s best business schools. Nationally recognized, cutting-edge degrees enable students to learn beyond the classroom, preparing them to become leaders in their fields.

Responsibilities

• Manage the Managing / Executive Director’s calendar, travel logistics, and correspondence across both centers.
• Prepare briefing materials, meeting agendas, and follow-up notes for leadership meetings with donors, VC partners, university administrators, and Gener8tor.
• Clock scheduling for EIR campus visits and board/advisory meetings.
• Process purchase orders, expense reports, and reimbursements for both centers.
• Coin disbursements for UNT pitch and venture competitions.
• Track budget expenditures against approved line items and flag variances to the MD / ED.
• Liaise with RCoB financial services and the VP Research office on shared-cost allocations.
• Support logistics for pitch competitions, accelerator cohort events, EIR lectures, and Innovation Center programming.
• Manage room bookings, catering orders, A/V setup coordination, and attendee communications.
• Maintain event calendars for both centers and ensure there are no scheduling conflicts across shared resources.
• Maintain office supplies, equipment, and shared resources for both locations.
• Serve as the first point of contact for walk-in students, faculty visitors, and external guests at BLB 150.
• Manage incoming mail, phone lines, and general center email inboxes.
• Onboard new staff members by coordinating IT access, office setup, and HR paperwork.
• Maintain contact databases and mailing lists for students, alumni, donors, EIRs, and corporate partners across both centers.
• Draft routine correspondence, newsletters, and announcements.
• Support the marketing with content scheduling and distribution when needed.

Requirements

• Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience).
• Two years of administrative or office management experience, preferably in a university, nonprofit, or fast-paced program environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with scheduling and collaboration tools (Teams, Zoom, shared calendars).
• Exceptional organizational skills and ability to manage competing priorities across two centers.
• Strong written and verbal communication skills; professional demeanor when representing the centers externally.

Benefits

For information regarding our Benefits, click here.