Senior Administrative Coordinator

About the role

The Senior Administrative Coordinator supports the Insights & Analytics Leadership team, providing administrative support to seven I&A sub-teams.

Responsibilities

• Submit procurement requirements: CDAs, SOWs, Requisitions, MSAs, and bid exceptions using REGNs Icertis system
• Track requisition approval status, assignment of Purchase Orders (POs), and invoice payments
• Partner with cross-functional stakeholders including Finance, Procurement, and Legal to align on requirements, resolve dependencies, and drive initiatives forward
• Maintain department budget and monthly spend, ensuring alignment with forecast and financial targets
• Support the month-end close process, including timely submission and reconciliation of monthly accruals
• Book internal and external meetings and trainings, including meeting invites, conference rooms, catering, directions, and security registration
• Coordinate vendor site visits, introductions, capabilities meetings, and evaluations
• Coordinate SurveyMonkey-type activities: detailing objectives and key questions, crafting and fielding surveys, and summarizing results, as needed
• Maintain master department calendar and non-Regeneron partner contact list
• Ensure materials are posted to SharePoint in a timely manner: final project reports, vendor contact info, requisition templates, capabilities presentations, and other materials, as needed
• Aid in on-boarding new employees and contractors using REGNs NEMO system; assist in preparing Welcome Announcements
• Process expense reports
• Consistently coordinate and communicate with Commercial staff regarding workload balance, facilities needs, and companywide activities

Requirements

• Bachelor's Degree from an accredited college or university or at least 5 years of relevant administrative experience
• Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint) including knowledge of SharePoint
• Detail-oriented, with the ability to manage multiple tasks and competing priorities effectively
• Experience supporting/coordinating people and projects among multiple locations, a plus
• Familiarity with contract management preferred (e.g. SOW, PO generation using a contract system like Icertis)
• Strong written and verbal communication skills
• Great teammate with the ability to work effectively with people at various locations and levels in the organization

Qualifications

• Must be able to perform the essential functions of the role with or without reasonable accommodation
• Must be able to travel up to 20% of the time

Skills

• Microsoft Office Suite proficiency
• Project management
• Vendor management
• Financial management
• Communication skills

Benefits

• Comprehensive benefits package including health and wellness programs, fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave)
• Reasonable accommodation for known disabilities or chronic illnesses

Pay

$33.80 - $52.93 hourly

Schedule

Hybrid: 4 days per week on site