Senior Administrative Coordinator

Job Description

Reporting to the Vice President for Talent & Chief Human Resources Officer (CHRO), this role provides high-level, confidential administrative and operational support to the VP of Talent & CHRO and the Talent & Inclusion Division at WPI. The position serves as a trusted point of contact for the VP of Talent & CHRO, managing complex scheduling, communications, and division-wide operations with a high degree of discretion, judgment, and professionalism. This individual interacts closely with WPI's senior leadership, Board of Trustees, faculty, staff, and external partners, and is expected to represent the Talent & Inclusion Division with poise, integrity, and a strong commitment to WPI's values.

Qualifications

• Bachelor's degree preferred, or equivalent combination of education and experience from an accredited institution.
• Minimum of five years of progressive administrative experience, including at least three years supporting leaders at the executive level.
• Demonstrated ability to handle highly sensitive and confidential material with discretion and sound judgment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe programs.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence on behalf of senior leadership.
• Strong organizational and time management skills; ability to manage multiple priorities and shifting demands in a fast-paced environment.
• Ability to interface professionally with individuals at all levels of the university and with external partners, including in high-pressure situations.
• Demonstrated commitment to equity, diversity, and inclusion consistent with WPI's institutional values.
• Experience working in higher education or a similarly complex institutional environment (preferred).
• Familiarity with HR operations, policies, or related functions (preferred).
• Experience supporting a senior leader with Board of Trustees or governing body interactions (preferred).
• Experience with budget tracking, financial reporting, or accounts payable processes (preferred).

How to Apply

To apply, please submit your resume along with a brief cover letter. In your cover letter, tell us why this role at WPI interests you and how your experience would help the Talent & Inclusion Division succeed. This position helps keep everything connected across the division, so we'd love to hear how you'd be the steady presence that keeps all the moving parts working together.

Pay

Salary Grade 8: $71,800 – $75,000 per year (depending on experience)

Schedule

FLSA STATUS: United States of America (Exempt)

Benefits

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.