Senior Administrative Coordinator

About the role

The Senior Administrative Coordinator at Eisai plays a crucial role in supporting the assigned manager and their team. This position involves providing administrative and project support, managing calendars, scheduling meetings, coordinating meeting logistics, making travel arrangements, taking meeting minutes, creating and submitting expense reports, managing contracts and master service agreements, and supporting sponsorships and exhibits.

Responsibilities

• Provides administrative and project support to the assigned manager (typically Director or above) and the respective members / teams that report into this position.
• Prioritizes own workload and receives limited guidance.
• Manages calendars, prioritizes appointments, schedules meetings, coordinates meeting logistics, makes travel arrangements, takes meeting minutes at designated meetings, creates/submits expense reports, invoices, creates purchase orders, supports sponsorships and exhibits processes, and manages contracts and master service agreements.

Requirements

• 5+ years of experience with demonstrated mastery of administrative skills.
• Proficiency in MS Office Suite (PowerPoint, Word, Excel).
• Outlook proficiency.
• Self-starter with the ability to multi-task, work with a high level of initiative.
• Flexibility to accommodate to rapidly changing priorities and deadlines.
• High level of accuracy and attention to detail.
• Very strong customer service skills.
• Ability to exercise independent judgment, be resourceful, and maintain a high degree of confidentiality.
• Ability to influence leaders is a plus.

Benefits

This position is hybrid and requires 3 days on site per week in our Nutley, NJ office (Tuesday, Wednesday and Thursday in office).

Pay

The hourly rate for the Senior Administrative Coordinator is from $35-$47. Final pay determinations will depend on various factors including but not limited to experience level, education, knowledge, and skills.

Schedule

This position is hybrid and requires 3 days on site per week in our Nutley, NJ office (Tuesday, Wednesday and Thursday in office).

Qualifications

Employees are eligible to participate in Company employee benefit programs. For additional information on Company employee benefits programs, visit here.

Skills

Employees are eligible to participate in Company employee benefit programs. For additional information on Company employee benefits programs, visit here.

Benefits

Eisai Inc. participates in E-Verify. E-Verify is an Internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of all new hires in the United States. Please click on the following link for more information: Right To Work E-Verify Participation.