Senior Administrative Coordinator
About the role
We are seeking a dynamic new member for our top-notch team of administrative professionals in the Charlotte, NC office. Our work is varied, challenging, and rewarding, and we are passionate about what we do.
Responsibilities
- Format, edit, and compile complex project-related documents such as construction specifications, technical reports, and memos
- Cover reception coverage, greet employees and visitors, answer and direct phone calls, and assist with miscellaneous tasks/projects
- Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence
- Type, revise, and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
- Ensure deliverables are clear, concise, well organized, and accurate
- Ensure compliance with corporate branding and template standards as well as client standards and expectations
- Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culture
- Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies
Qualifications
- Bachelor’s Degree in a related field or equivalent experience
- 6-10 years related experience
- Prior experience in construction or A/E industry
- Advanced Outlook, MS Word, and Excel skills
- Proficiency with PDF creation software (Bluebeam or Adobe Acrobat)
- Proficiency with Adobe Creative Suite software
- Experience with VisiSpecs, SpecsIntact or similar software
- Commitment to excellence in professionalism and customer service
- Excellent verbal and written communication including grammar, punctuation, proofreading, spelling, and telephone skills
- Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
- Self-motivated, well-organized, and detail-oriented
- Commitment to being an active participant of our employee-owned culture
Preferred Qualifications
- Advanced Outlook, MS Word, and Excel skills
- Proficiency with PDF creation software (Bluebeam or Adobe Acrobat)
- Proficiency with Adobe Creative Suite software
- Experience with VisiSpecs, SpecsIntact or similar software
- Commitment to excellence in professionalism and customer service
- Excellent verbal and written communication including grammar, punctuation, proofreading, spelling, and telephone skills
- Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
- Self-motivated, well-organized, and detail-oriented
- Commitment to being an active participant of our employee-owned culture
Benefits
We offer a comprehensive benefits package including health insurance, retirement plans, and paid time off. Our employee-ownership model shapes everything we do, including how we support and care for our people.
Pay
Compensation is commensurate with experience and qualifications.
Schedule
Full-time
Company Information
HDR is an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records. We are committed to the principles of employment equity and fostering a collaborative culture where each employee is valued and respected.