Senior Administrative Coordinator

About the role

We are looking for a Senior Administrative Coordinator to provide administrative support to the Insights & Analytics Leadership team. This coordinator manages and supports 7 I&A sub-teams.

Responsibilities

• Submit procurement requirements: CDAs, SOWs, Requisitions, MSAs and bid exceptions using REGN’s Icertis system
• Track requisition approval status, assignment of Purchase Orders (POs), and invoice payments
• Partner with cross-functional stakeholders to align on requirements, resolve dependencies, and drive initiatives forward
• Monitor and manage department budget and monthly spend, ensuring expenditure remains aligned with forecast and financial targets
• Support the month-end close process, including timely submission and reconciliation of monthly accruals
• Book internal and external meetings and trainings, including meeting invites, conference rooms, catering, directions, and security registration
• Coordinate vendor site visits, introductions, capabilities meetings, and evaluations
• Coordinate SurveyMonkey-type activities: detailing objectives and key questions, crafting and fielding surveys, and summary of results, as needed
• Maintain and post materials to SharePoint in a timely manner: final project reports, relevant vendor contact info, updated requisition templates, capabilities presentations, and other materials, as needed
• Aid in on-boarding new employees and contractors using REGN’s NEMO system; help coordinate with IT on equipment (laptops, cellphones, monitors, etc.) that new personnel will require to be effective on day 1 of their joining
• Work with Executive Directors and VP, Insights & Analytics, in preparing Welcome Announcements
• Process expense reports
• Maintain master department calendar and non-Regeneron partner contact list
• Coordinate with Commercial staff regarding workload balance, facilities needs, and companywide activities

Requirements

• Bachelor's Degree from an accredited college or university or at least 5 years of relevant administrative experience
• Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint)
• Knowledge of SharePoint
• Detail-oriented, with the ability to manage multiple tasks and competing priorities effectively
• Experience supporting/coordinating people and projects among multiple locations, a plus
• Familiarity with contract management preferred (e.g. SOW, PO generation using a contract system like Icertis)
• Strong written and verbal communication skills
• Great teammate with the ability to work effectively with people at various locations and levels in the organization

Qualifications

This role requires a Bachelor's Degree from an accredited college or university or at least 5 years of relevant administrative experience. Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint) including knowledge of SharePoint are essential. Detail-oriented, with the ability to manage multiple tasks and competing priorities effectively, is also required. Experience supporting/coordinating people and projects among multiple locations, a plus. Familiarity with contract management preferred (e.g. SOW, PO generation using a contract system like Icertis). Strong written and verbal communication skills are necessary. Great teamwork and ability to work effectively with people at various locations and levels in the organization are also required.

Skills

Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint) including knowledge of SharePoint

Benefits

Comprehensive benefits package including health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels!

Pay

Salary Range (hourly): $33.80 - $52.93

Schedule

Hybrid: 4 days per week on site