Senior Administrative Assistant | Food & Beverage and Rooms

About the role

Nested in the scenic Texas Hill Country, just minutes from downtown Austin, Omni Barton Creek Resort & Spa is a premier destination for luxury, leisure, and world-class hospitality. As a Senior Administrative Assistant | Food & Beverage and Rooms, you will play a crucial role in supporting the Food and Beverage Director and Director of Rooms.

Responsibilities

• Administratively assist the Food and Beverage Director and Director of Rooms in maintaining a well-organized office operation as it affects the operational departments
• Be the face of the department demonstrating genuine hospitality
• Process AP invoices for different vendors
• Maintain up-to-date resume binders
• Cook up and consolidate weekly management schedules for all F&B and Rooms departments
• Coordinate and attend Food and Beverage and Rooms meetings and produce minutes
• Coordinate, set and confirm interviews/appointments
• Coordinate new hire onboarding process, system requests and communications
• Coordinate serve-safe and TABS certifications
• Absorb and return phone calls
• Order supplies and equipment, as assigned by the Director of Food & Beverage and Rooms
• Manage operational checkbooks
• Assist in coordinating leadership presence during VIP arrivals or site visits
• Aids in the creation of content for social media posts, weekly Resort Guide and email communications
• Maintain files, schedules, and calendars for management members of the Food & Beverage and Rooms Division
• Aid in the preparation and completion of other administrative duties deemed appropriate by the Director of Rooms and F&B
• Work harmoniously and professionally with co-workers and supervisors
• Aid in the preparation and completion of other administrative duties deemed appropriate by the Director of Rooms and F&B
• Assist with Word Records to ensure appropriate hours are inputted, accounted for and approved
• PoE tracker and organizer
• MOS monitor and tracker
• All Together Get Together monitor and tracker
• 60-day onboarding organizer sending reminders
• Be able to pass a drug screen and able to drive company vehicles
• Will be coordinating the month-end processes, follow-up, and collecting and organizing operational department P&L critiques

Qualifications

• Must be able to sit for long periods of time
• Must have significant mobility of arms and hands
• Must be able to bend, squat and push, pull and lift up to 25-30 pounds
• Must be able to see, hear and communicate verbally in writing
• Minimum 3 years of Food & Beverage, Rooms or Hotel Administrative experience
• 2-3 years’ experience with computers and various computer programs
• High School graduate or GED equivalent
• Mid-scale or upscale hotel/resort experience preferred
• Ability to multitask and prioritize in a fast-paced environment
• Detail-oriented
• Will be expected to meet deadlines, work with little supervision, and be flexible to handle interruptions
• Must be literate, have extensive verbal, mathematical, and writing skills
• Strong communication and interpersonal skills; fluent in English
• Ability to manage stressful situations with professionalism
• Meets Omni grooming and appearance standards
• Strong organizational and problem-solving abilities