Food and Beverage Administrative Assistant

What You'll Do

• Manage calendars and prioritize time as required.
• Arrange ongoing/recurring and ad hoc meetings and conference calls.
• Schedule conference rooms, set up audio visual or online meeting tools, order meals if needed, and overall event coordination.
• Cookinate and ensure meeting logistics are in place.
• Create systems to help balance priority issues and timely deadlines through email management and support other practices.
• Refer or delegate business issues or questions to others for resolution on behalf of team.
• Track action items using a follow-up system, tool or process, communicate and report on status.
• Book travel arrangements, including air or ground transportation, hotel accommodations, providing travel support as needed including adjustments to itineraries, shipping of materials, and other on-the-fly needs.
• Compose, proofread, edit, and format written correspondence, agendas, and documents and assist with guest letters, amenities or internal phone lists.
• Follow through on all invoices to ensure approvals and checks are cut in a timely manner, and support monthly team budget reconciliation processes as necessary, prepare expense reports.
• Run onboarding process for new hires, assist with special projects on an as-needed basis, including managing and tracking projects.
• Perform general office duties such as greeting scheduled visitors, ordering supplies, shipping, mail distribution, answering phones, filing, copying, faxing, and more.

What You Bring

• A High School Diploma is preferred.
• 3 years of experience within hospitality or similar industry is preferred.
• A Flexible schedule, able to work weekends and holidays.
• Presents research in an organized fashion.
• Advanced skills in the use of Microsoft Office Suite, as well as working knowledge with specific applications such as payroll, HR systems, and SharePoint.
• Comfort with ambiguity at times and can think on your feet.
• Inventive and resourceful problem solving skills.
• Excellent follow-through on completion of tasks and responsibilities with a high degree of quality control and confidentiality.