Senior Administrative Assistant

Location: Des Moines, IA | Work Arrangement: In-office

About the role

A typical day as a Senior Administrative Assistant might include the following:

• Provide general administrative support to partners, managers and staff with integrity and professionalism. Tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, and preparing expense reports.
• Coordinate various management and committee meetings including reserving resources, ordering catering and recording minutes as needed; ensures follow-up on open discussion points.
• Coordinate with the marketing team to ensure industry business development objectives are met.
• Monitor executives’ mail and e-mail and determine level of priority; draft responses or replies by phone or e-mail when necessary.
• Compose and prepare confidential correspondence, reports, presentations and other complex documents.
• Schedule appointments and reserve meeting rooms.
• Sort and distribute mail; post & deliver outgoing mail.
• Collaborate with local office management to plan and coordinate both on-site and off-site events (invites, venues, caterers, food and beverage for business development meetings, recruiting, training or seminars, partner socials, etc.).
• Plan for various client or internal staff meetings and department training via conference calls, video conference or in person.
• Participate in and coordinate campus recruitment efforts for the office.
• Maintain a positive influence within the team and office environment.
• Ensure regular and predictable in-office attendance.
• Collaborate with the administrative team to meet deadlines and provide backup support.
• Willingly take on new challenges and support special projects as needed.
• Demonstrate strong multitasking abilities and the capacity to meet deadlines.

Requirements

• Associate’s Degree in Business Administration or a related field preferred.
• 5+ years of experience in administrative support at the executive level required; experience working in a professional service or accounting firm preferred.
• Excellent organizational and customer relation skills.
• Thrive in a high-volume, fast-paced work environment with the ability to multitask.
• Strong ability to meet deadlines by setting priorities with work projects.
• Hold yourself to the highest professional standards and maintain strict client confidentiality.
• Enjoy collaborating and being part of a team with a positive attitude but also work alone with limited supervision.
• Strong written and verbal communication skills.
• Embrace technology and demonstrate skills to use computer-based technology to complete different tasks.
• Flexibility to work additional hours if needed during peak periods of the year.
• Prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.
• Authorized to work in the United States now or in the future without visa sponsorship.

Skills

Proficiency in:

• Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
• Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
• DocuSign: including creating, sending, and tracking documents for e-signature.
• Adobe Acrobat: including creating, editing, and commenting on PDFs.
• Microsoft Outlook and Teams.

Benefits

• Generous paid time off.
• Comprehensive medical, dental, and vision insurance.
• 401(k) profit sharing.
• Life and disability insurance.
• Lifestyle spending account.
• Certification incentives.
• Education assistance.
• Referral program.

Pay

Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.