Administrative Assistant

Responsibilities

• Support Leadership team’s administrative needs including, but not limited to, calendar management, email support, and expense management
• Drive internal and external Leadership team meeting logistics and material preparation, including, but not limited to, communication plans, presentation content and materials, coordinating schedules, serving as primary point of contact for guests, ensuring facilities readiness, ordering food and beverages, etc.
• Plan and organize company meetings, executive offsites, and other all-company events
• Proactively manage follow up communication for both internal meetings and external customers/partners
• Own and manage DocuSign creation for specific departments
• Aid in legal contract management for CFO
• Assist with general office support including front-door reception, ordering supplies, sorting/delivering mail, etc.
• Handle sensitive and confidential business information with professionalism, discretion, and integrity
• Maintain organized electronic and physical filing systems, records, and documentation
• Aid in budget tracking, invoice processing, and purchase order management as needed
• Partner cross-functionally with Finance, HR, Legal, Sales, and Operations to support business initiatives
• Support onboarding activities and logistics for new leaders and key hires
• Manage special projects and initiatives with minimal supervision

Qualifications

• Bachelor's degree
• At least 5+ years demonstrated work experience in a fast-paced administrative assistant capacity
• Strong proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience with DocuSign and Zoom
• Experience with expense management software preferred
• Experience planning and executing internal events
• Positive, proactive, detail oriented, and driven to succeed
• Proven reputation for confidentiality, upholding corporate values and helping others succeed
• Excellent interpersonal, collaboration, planning, and time management skills
• Action oriented, self-motivated and driven
• Organizational agility: able to adapt to changing circumstances (direction and strategy) while continuing to have professional and positive interactions
• Effective communication skills, both written and verbal
• Proven capability to solve routine and complex problems proactively and effectively; effectively manage ambiguity
• Proven capability to work successfully in a team environment; build effective working relationships inside and outside of the group; accommodating work styles and perspectives of diverse individuals