Administrative Assistant

The Administrative Assistant will support a senior leader in the Operations department by managing calendars, coordinating meetings, and handling administrative tasks. Hours are Monday through Friday, 8:00 AM - 5:00 PM, at our Downtown Kansas City, MO office.

About the role

The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks with professionalism and discretion.

Key Responsibilities

• Proactively manage and coordinate the leader's calendar, schedule, and meetings to maximize efficiency and productivity.
• Serve as the primary point of contact for incoming calls, inquiries, and requests, prioritizing communications and responding appropriately.
• Cook up meetings, conference calls, and departmental events, including scheduling, logistics, agendas, and supporting materials.
• Arrange and manage business travel, including flights, accommodations, itineraries, and any necessary last-minute adjustments as needed.
• Create and maintain spreadsheets, documents, presentations, and other administrative materials to support departmental initiatives.
• Organize and maintain departmental records, files, and documentation to ensure accuracy, accessibility, and efficiency.
• Independently plan and coordinate departmental events, meetings, and team lunches.
• Manage the expense reporting process for the leader and direct reports, including collecting and organizing receipts, preparing and submitting expense reports, monitoring approval workflows, and ensuring timely reimbursement in compliance with company policies and procedures.
• Aid with special projects, purchasing activities, and provide general administrative support as needed.

Required Qualifications

• 5+ years of experience in an administrative support role.
• Strong calendar management experience.
• Ability to successfully work autonomously.
• Strong organization, prioritization, multitasking, and time-management skills.
• Dependable, punctual, proactive, professional, and focused.
• High degree of confidentiality and discretion.
• Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to learn internal systems and use technology to improve efficiency and use AI tools effectively.
• Able to interact professionally with a variety of stakeholders.
• Experience supporting senior leaders or executive-level stakeholders.
• Positive energy and a "can-do" attitude.

About Us

Americo: We're in this for life! Founded over 100 years ago, Americo is a life insurance and annuity company dedicated to providing innovative products to our customers. We believe that our people make things work, which is why we welcome you to join our team!

Pay & Benefits

At Americo, we offer a competitive compensation package, including a robust bonus program, learning and development opportunities, generous paid time off, and a range of benefits to support your health and well-being. We also support community involvement and employee volunteering.