Administrative Assistant

About the role

We are seeking a highly organized and detail-driven Administrative Assistant to join our Sales Department and support a fast-paced, people-focused team.

Responsibilities

• Greeting visitors
• Answering phones
• Routing inquiries
• Maintaining a polished and organized office setting
• Handling sensitive information professionally and confidentially
• Serving as a key point of contact for employees, customers, and vendors
• Assisting customers with questions about invoices, statements, and account balances
• Processing sales orders and donations
• Reconciling daily sales routes
• Inputting vendor invoices
• Aiding with payment processing
• Resolving account discrepancies
• Processing customer payments including ACH, EDI, credit card, check, and cash
• Maintaining accurate financial records
• Preparing documentation
• Supporting new customer and vendor setup
• Maintaining filing systems
• Sorting and distributing mail
• Supporting internal meetings and events
• Collaborating with accounting, sales, and operations teams to ensure smooth workflow
• Assisting with financial tracking, reporting, and SAP data entry related to rebates, discounts, and reimbursement programs

Requirements

• 2–3 years of administrative or office support experience
• Strong communication skills
• Proficiency in Microsoft Office
• Familiarity with accounting systems such as SAP or VIP

Qualifications

• A high school diploma or GED

Skills

• Reliability
• Professionalism
• The ability to multitask

Pay

$20–$23 per hour DOE

Schedule

Monday through Friday, 8 am to 5 pm