Administrative Assistant

Essential Duties and Responsibilities

• Provide confidential administrative support.
• Maintain daily appointment calendar; make travel and lodging arrangements as required.
• Process expenses for VP’s and Directors.
• Collect and prepare information for use in discussions and meetings with VP’s and Directors as well as outside individuals.
• Aid in all aspects of preparing for Merchandising meetings.
• Handles Payroll function for Merchandising Departments.
• Receive and screen telephone calls, mail and visitors.
• Perform other related duties as assigned by management and adhere to all company policies and procedures.

Minimum Qualifications

• Satisfactory performance reviews.
• Strong communication skills, including the ability to effectively convey information both verbally and in writing.
• Strong computer skills, including proficiency in Microsoft Word and Excel.
• Strong organizational skills and the ability to maintain a high degree of accuracy, timeliness and confidentiality.
• Excellent telephone skills.
• Ability to type 60 words per minute.

Education and Experience

• High School diploma.
• Business / Secretary School.
• 5+ years of related experience.

Use of AI in Our Work

At Northeast Grocery, we encourage the responsible use of artificial intelligence (AI) tools to help increase efficiency, productivity, and quality of work. Corporate team members may be expected to leverage AI-enabled tools to support tasks such as analysis, content development, problem-solving, and process improvement. All AI use must align with company policies, data privacy standards, and ethical guidelines.

Physical Requirements

• Bending - Occasional 1-3 Hours.
• Exposure to Cold Environment - Occasional 1-3 Hours.
• Exposure to Hot Environment - Occasional 1-3 Hours.
• Grasping/Finger Movement & Dexterity - Left/Right Hands - Constant 5-8 Hours.
• Exposure to Hot Environment - Occasional 1-3 Hours.
• Lifting - Occasional 1-3 Hours up to 25lbs.
• Pivoting - Occasional 1-3 Hours.
• Sitting - Constant 5-8 Hours.
• Standing - Occasional 1-3 Hours.
• Walking - Occasional 1-3 Hours.