Senior Accounting Technician Short Term Hourly (Temporary)

Under the direction of the Fiscal Services Manager, performs the full range of routine to complex administrative support and technical duties in the District’s Fiscal Services Department. Incumbents at this level are capable of performing advanced technical accounting work in support of various college auxiliary functions, categorical programs, and/or District functions. This position requires reconciliation of District local bank accounts, Treasury/Tax Collector accounts, State & Federal grants and/or financial aid disbursements.

Responsibilities

• Perform a variety of advanced technical accounting work in the preparation, maintenance, and review of financial records, accounts, and reports; ensure compliance with established District policies, procedures, governmental regulations, and generally accepted accounting principles. (E)
• Prepare, maintain, and evaluate financial statements, records, and reports developed for auxiliary functions, grants, and/or categorical programs to ensure accuracy, completeness, and compliance with established guidelines, rules, regulations, and procedures. (E)
• Gather, review, and synthesize a variety of accounting and financial data; prepare routine and non-routine reports; develop, format, and revise technical and statistical charts, graphs, and flowcharts in order to present information. (E)
• Monitor contract and grant compliance for proper accounting and appropriate distribution and recording of expenditures; assist program directors with fiscal compliance issues; prepare required reports. (E)
• Assist with establishing, monitoring, and maintaining a system of internal controls to safeguard college resources and ensure proper accountability. (E)
• Verify, reconcile, balance, and adjust a variety of complex accounts. (E)
• Answer complex and non-routine inquiries from administrators, staff, vendors, or students regarding various records, budgets, accounts, and programs. (E)
• Prepare, process, audit, and review a variety of financial documents such as requisitions, purchase orders, receipts, and inventory records. (E)
• Prepare and process journal vouchers; ensure proper account codes are assigned to payroll, accounts payable, and other records. (E)
• Collect, receipt, record, and deposit monies for assigned accounts; sort and post to appropriate account; reconcile cash, receipts, and statements; resolve or assist in the resolution of discrepancies and errors; may serve as custodian of petty cash. (E)
• Receive and record non-sufficient fund (NSF) checks; contact individuals by phone or in writing for payment of returned checks; send collection letters and past due notices as appropriate; place student accounts on hold when necessary. (E)
• Perform accounts receivable functions such as receiving and recording payments, and balancing and reconciling monthly accounts receivable reports. (E)
• Maintain a variety of files. (E)
• Reconcile deposits to bank statements, and prepare records pertaining to a variety of college transactions. (E)
• Record, assemble, tabulate, and reconcile financial and statistical data; reconcile and balance accounts; and research and resolve discrepancies. (E)
• Maintain a wide variety of complex accounting and financial records, ledgers, statements, and reports; analyze documents for payment; analyze accounts. (E)
• Generate and assist in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports and closing functions, to include board reports. (E)
• Process information and develop reports using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems. (E)
• Assist with implementation and testing of automated enterprise application systems or emerging technologies related to assignment. (E)
• Learn and apply emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner. (E)
• Perform other duties as assigned.

Requirements

• Any combination equivalent to: graduation from high school and five years of accounting or reconciliation experience or an associate’s degree and 3 years of clerical or accounting or reconciliation experience.

Qualifications

Knowledge Of

• Terminology and practices of financial and account document processing and record keeping and general accounting practices and procedures.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, as well as District policies, procedures, and objectives relevant to assigned area of responsibility.
• Principles and practices of data collection and report preparation.
• Business arithmetic, statistical, and basic financial techniques.
• Financial and statistical record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and computer applications, including word processing, database, and spreadsheet software.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, socio-economic, and ethnic groups.

Ability To

• Perform detailed and complex account and financial office support work accurately and in a timely manner.
• Train and provide work direction and guidance to others as needed.
• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Interpret, apply, and explain applicable policies and procedures.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Understand and follow oral and written instructions.
• Organize your own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs, 10-key calculator by touch, copier/scanner, printer, fax machine, currency and coin counters, cash register, and bankcard systems.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Understand scope of authority in making independent decisions.
• Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Working Conditions

• Sitting for extended periods of time.
• Bending and reaching to retrieve and file records.
• Light lifting of boxes.
• Normal office environment.