Accounting Technician II (Part-Time, Temporary)

Location: Main Campus - Dayton, OH
Part-time, temporary position with a maximum of 28 hours per week and an undetermined end date. Employment will continue based on departmental needs and available funding.

About the Role

The primary purpose of this position is to be the point person for the accounts payable functions of the college and to assist with managing AP technicians. This position ensures compliance with laws, policies, and procedures regarding vendor reporting, invoice payments, sales tax reporting, and other accounts-payable related processes. The hourly pay rate for this position is $20.43.

Responsibilities

• Invoice Processing:
  • Check for proper authorization for payment
  • Review invoices for errors, discounts, eliminate taxes, flag for tax classifications if necessary, and assign vendor number
  • Match to PO; ensure no overages
  • Post invoices to Colleague System
  • Ensure against duplicate payments
  • Backup for processing ACH payments for utilities/others as needed
• Invoice Approvals:
  • Send invoices out to departments for approval
  • Follow up on invoices that approval has not been received
  • Check vendor statements to ensure all invoices received, approved, and paid
• Customer Service and Other Office Duties:
  • Handle internal and external customer phone calls
  • Respond to daily phone calls and emails effectively
  • Respond to notices and letters from external customers to resolve problems
  • Follow-up and track old, unpaid invoices
  • Maintain filing system for paid Accounts Payable checks (digital)
  • Maintain filing system for completed W-9 forms
  • Provide back-up for receiving mail or other physical items when in person
  • Provide temporary coverage of other positions during vacations or as needed
• Other duties as assigned

Requirements

• Minimum of an associate’s degree in accounting or equivalent
• Minimum of two years accounting/business office experience in a complex organization
• Demonstrated speed and accuracy in data entry and record maintenance
• Working knowledge of Federal IRS regulations related to 1099-MISC and 1099-NEC reporting requirements
• Knowledge of State of Ohio sales tax laws, regulations, and reporting procedures
• Understanding of Generally Accepted Accounting Principles (GAAP)
• Experience with Accounts Payable and General Ledger systems; knowledge of the Colleague ERP system preferred
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook
• Familiarity with purchasing policies, procedures, and procurement best practices preferred
• Awareness of audit requirements and state and federal compliance regulations affecting financial operations
• Strong verbal and written communication skills with the ability to effectively interact with internal departments, external agencies, vendors, and customers
• Ability to maintain a high level of accuracy, confidentiality, and attention to detail while managing multiple priorities

Benefits

• Tuition waiver for employee for 3 credit hours per semester
• Opportunity for advancement and promotion
• Support for continued professional development and education
• OPERS pension participation, with 14% employer contribution
• 14 days of annually observed company holidays; part-time employees are paid for regularly scheduled hours on these days
• High-quality programs and events for work-life balance

Pay

Hourly pay rate: $20.43

Schedule

Maximum of 28 hours per week.