Accounting Technician II

The University of Georgia (UGA), chartered in 1785, is the birthplace of public higher education in America and the state’s flagship university. UGA is ranked among the top 20 public universities in U.S. News & World Report, with a main campus in Athens, approximately 65 miles northeast of Atlanta, and extended campuses across Georgia. UGA employs approximately 3,100 faculty and over 7,700 full-time staff, serving more than 41,000 students across 19 schools and colleges.

About the Role

The Accounting Technician position provides support in maintaining compliance with travel processes, CESS, and equipment reporting within the organization. This role assists in ensuring employee travel approvals are properly documented, CESS processes are completed accurately and in a timely manner, and financial transactions are entered correctly. The position contributes to the department’s goals by helping maintain operational efficiency, supporting financial accuracy, and ensuring continuity in daily business operations.

Responsibilities

• Process Campus CESS Approvals (25%)
  • Facilitate the approval process for purchases of computing equipment, software, and services (CESS) campus-wide.
  • Ensure supporting documents are submitted per CESS standards and facilitate timely completion of the approval process or escalate when necessary.
  • Review software CESS requests against UGAmart historical purchases and provide information to the next approval level.
  • Maintain records (database and spreadsheets) of CESS approvals and track purchases against approved CESS amounts.
  • Answer questions regarding CESS procedures and guidelines for campus individuals needing assistance.
  • Assist CESS unit coordinators, administrative assistants, and accounting personnel with preparation of paperwork for computer-related purchases to ensure compliance with CESS policies.
  • Manage email account administrative duties for cess-eits@uga.edu.
• Initiate Vendor Payments (20%)
  • Process PO invoices for payment and monitor timely payment to vendors and closeout of POs.
  • Initiate all payment requests for registrations.
  • Initiate assigned UGAMart carts.
  • Manage email account administrative duties for EITS-AP@uga.edu.
• Primary Contact/Approver for Travel Authority and Employee Expense Reimbursements (35%)
  • Assist employees with the process and facilitate resolution of discrepancies prior to approving.
  • Ensure timely reimbursements in compliance with University policies.
  • Manage email account administrative duties for EITS-TNT@uga.edu.
• Maintain EITS Equipment Inventory Database and Processes (15%)
  • Process, move, transfer, and RMA forms received, and maintain necessary records.
  • Maintain up-to-date off-campus equipment forms for all EITS employees.
  • Perform all FBS Inventory Representative duties.
  • Provide equipment lists to managers when notified an EITS employee is terminating.
  • Perform approvals, verification, and transmission of scanned equipment.
  • Perform scanning duties as assigned, provide current scan lists to scanning individuals, and coordinate scanning duties with other EITS areas during Annual Inventory periods.
  • Maintain PeopleSoft data.
  • Manage email account administrative duties for equip@uga.edu.
• Maintain Supporting Files and Assist Business Office Staff (5%)
  • Assist FBS staff in automation efforts and other projects.
  • Maintain all supporting files for audit or tracking purposes.
  • Attend daily/weekly meetings.
  • Perform ad-hoc tasks assigned by manager or director.
  • Manage email account administrative duties for ITSBilling@uga.edu.

Requirements

• Associate’s degree or equivalent and 2 years of related experience.
• Knowledge of UGA accounting policies.
• Knowledge of UGA property control policies.
• Skilled in the use of Outlook, Excel, Word, and Access.

Preferred Qualifications

Not specified.

Working Conditions

• Extended computer use.
• Sit for extended periods of time.
• Occasionally lift more than 25 pounds.

Pay

Up to $45,540.

Schedule

Full-time, Monday–Friday, 8:00 AM–5:00 PM.

Additional Information

• This is a full-time, on-site position in Athens, GA.
• This position is not eligible for work authorization sponsorship.
• A credit check and background investigation, including a criminal background check, are required for employment.
• This is a position of trust with operation, access, or control of financial resources.
• Security access (e.g., IT security, personnel records) is required.