Rebuild Project Coordinator

About the role

As a Rebuild Project Coordinator, you play a vital administrative and operational role supporting reconstruction projects from contract to completion. Working in-person from our Southampton, NJ office, you provide structure, organization, and communication that allows Rebuild Project Managers, subcontractors, and field teams to execute efficiently and stay aligned.

Responsibilities

• Clerical, administrative, and accounting functions for rebuild and reconstruction projects
• Support Rebuild Project Managers and Operations leadership with daily project coordination
• Maintain accurate job files, notes, contracts, and documentation within PSA
• Track rebuild schedules, inspections, material deliveries, and subcontractor workflows
• Cook up office schedules and communicate with customers regarding timelines, changes, and next steps
• Aid with billing and collections processes, including progress billings, change orders, and final invoices
• Coooperate with insurance companies, adjusters, subcontractors, vendors, and clients throughout the rebuild lifecycle
• Prepare, review, and route rebuild-related paperwork, including contracts, selections, purchase orders, and work authorizations
• Track project progress, costs, and administrative milestones; assist with reporting and job status updates
• Provide quick, accurate responses to subcontractors, agents, and clients
• Support office staff, construction management, and sales teams as needed
• Answer incoming calls, direct inquiries, and assist clients professionally and empathetically
• Apply all safety rules and regulations and support a safe working environment

Requirements

• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to manage multiple projects and priorities simultaneously
• High attention to detail and follow-through
• Professionalism, reliability, and accountability
• Experience using job management or construction management systems; PSA experience strongly preferred
• Reliable attendance and punctuality

Benefits

• Competitive base salary plus uncapped commission opportunity
• Comprehensive health, dental, and vision coverage
• 401(k) with company match
• Generous PTO and 9 paid holidays
• Company technology stipend (monthly)
• Health savings account and flexible spending account options
• Disability, life insurance, and employee assistance program
• Paid parental leave
• Company technology and branded materials