Project Coordinator

Responsibilities

• Complete tasks assigned by the Project Executive and technical leads in an efficient, timely, and diligent manner
• Prepare project correspondence including letters, emails, and meeting minutes
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
• Process, properly code, track, and submit invoices to accounting for payment
• Cook up legal support, review, and prepare contracts and documentation
• Aid in project schedules and reports
• Support real estate transactions
• Perform administrative tasks such as answering the project-specific phone number, monitoring project voicemail and email, directing inquiries to the appropriate project team member, scheduling and arranging meetings, maintaining the project contact database, etc.
• Aid in public outreach activities, including public meetings

Qualifications

• Have a Bachelor’s Degree with minimum of five (5) or more years of experience in a similar position
• Be highly organized with exceptional attention to detail and a passion for ensuring projects proceed efficiently and effectively
• Have the ability and desire to work collaboratively to ensure successful project execution
• Be a good communicator and have interpersonal skills capable of maintaining strong relationships
• Possess strong organizational and multi-tasking skills
• Have excellent analytical and problem-solving abilities, including the ability to leverage AI tools and technology solutions to improve workflows, efficiency, and project coordination
• Have strong documentation management skills with the ability to effectively utilize project management tools and emerging technology solutions
• Demonstrate time management skills with a demonstrated ability to meet deadlines
• Be able to work independently with minimal direction
• Have a notary license or have the ability to obtain one
• Fluent in Microsoft Office skills – Outlook, Word, Excel, and Powerpoint
• Specialized software skills including Microsoft Project and Visio (preferred)