Project Coordinator
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose. Remove boilerplate (EEO, legal, etc). Must preserve all substantive info. Must not create sections with filler like "commensurate with experience". Pay/Schedule/Benefits sections only if posting actually states them. The posting includes salary range and benefits description, schedule (full-time, in-office, five days per week). So we can have sections: About the role (maybe from "Your Role" paragraph), Responsibilities (from "What You Will Do"), Qualifications (from "Your Qualifications"), Pay (salary range), Benefits (benefits description), Schedule (full-time in-office five days per week). Also maybe "Life at Gensler" is benefits? But we already have benefits. The "Life at Gensler" paragraph includes benefits details; we can incorporate into Benefits section. Must not duplicate. Also need to include metadata like location? Could be folded into short p. The posting mentions "based in our San Diego office". That's substantive; we can include in About the role or a separate short p. Probably include in About the role paragraph.
We must not include application instructions, EEO, legal, etc. Also remove duplicated lines like "Flexibility and ability to handle and manage change effectively and efficiently." appears twice; we should keep only once.
We need to preserve all substantive info: Let's extract.
From description:
Your Role paragraph:
"Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator, you will be responsible for supporting the development of design/construction documents, managing communication between designers, engineers, clients, and contractors to help ensure projects are delivered efficiently. Supports the project team in all phases of design and construction. You're at the heart of your studio’s projects and the soul that keeps your projects moving forward."
What You Will Do bullet-like list but in prose:
"Support architectural and interiors projects from Start-Up through Close-Out by consistently providing a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
Planning: Prioritizing work and ensuring deadlines are met.
Communication: Managing daily communications with internal and external parties.
Project Tasks: Proposal letters, opening project numbers, project start up process, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping/mailing, QA/QC project administrative documents, print coordination, copying/scanning, and cloud-based file sharing.
Monitoring: Maintenance of various spreadsheets (contracts, work authorizations, consultant work authorizations, sketch logs, punch lists, RFIs, Submittals, etc).
Documentation: Creation and maintenance of project directories and logs, accurate project filing, FAST form documents, preparation of meeting agendas and meeting notes, programming data worksheets.
Resource Management: Meeting coordination and virtual meeting set-ups.
Administrative Tasks: Special duties and projects, as assigned or necessary including studio support, coverage of other coordinators and front desk reception."
Your Qualifications:
"5-10+ years of experience in an administrative capacity preferably within the architecture, construction or engineering industries.
Bachelor's Degree preferred or equivalent experience.
Ability to effectively prioritize with strong time management skills in a fast-paced environment.
Superior verbal and written communication skills.
Highly organized with a strong attention to detail.
High level of professionalism and strong sense of urgency.
Ability to work with minimal guidance; Proactive, motivated self-starter.
Flexibility and ability to handle and manage change effectively and efficiently.
Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, Powerpoint)."
Salary:
"The base salary for this position is estimated to be between $36.00 and $43,25 per hour ($75,000 to $90,000 annually), commensurate with experience and qualifications."
Note there is a typo: $43,25 should be $43.25 but we keep as given.
Benefits:
"In addition to a competitive compensation package, Gensler offers annual bonus opportunities, employee ownership through our ESOP program, comprehensive benefits, and extensive professional development resources designed to support your long-term growth and career success."
Later "Life at Gensler" paragraph:
"At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future."
Schedule:
"Please note that this is a full-time, in-office role based in our San Diego office, with an expectation of onsite presence five days per week."
We need to avoid duplication: The benefits paragraph earlier mentions comprehensive benefits etc. The Life at Gensler paragraph expands benefits. We'll combine into Benefits section.
We must not include boilerplate like EEO etc.
We must not include "commensurate with experience" as filler? Actually it's part of salary description; we can keep it in Pay section but not as a heading. The rule: Do NOT emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. So we can have Pay section with the salary range; we can include the phrase "commensurate with experience and qualifications" as part of the prose; that's not filler, it's actual statement. It's okay.
Similarly Benefits section: we have actual benefits listed.
Schedule section: we have full-time, in-office, five days per week.
Now structure:
About the role
Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator, you will be responsible for supporting the development of design/construction documents, managing communication between designers, engineers, clients, and contractors to help ensure projects are delivered efficiently. Supports the project team in all phases of design and construction. You're at the heart of your studio’s projects and the soul that keeps your projects moving forward. This position is based in our San Diego office.
Responsibilities
- Support architectural and interiors projects from Start-Up through Close-Out by consistently providing a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
- Planning: Prioritizing work and ensuring deadlines are met.
- Communication: Managing daily communications with internal and external parties.
- Project Tasks: Proposal letters, opening project numbers, project start up process, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping/mailing, QA/QC project administrative documents, print coordination, copying/scanning, and cloud-based file sharing.
- Monitoring: Maintenance of various spreadsheets (contracts, work authorizations, consultant work authorizations, sketch logs, punch lists, RFIs, Submittals, etc).
- Documentation: Creation and maintenance of project directories and logs, accurate project filing, FAST form documents, preparation of meeting agendas and meeting notes, programming data worksheets.
- Resource Management: Meeting coordination and virtual meeting set-ups.
- Administrative Tasks: Special duties and projects, as assigned or necessary including studio support, coverage of other coordinators and front desk reception.
Qualifications
- 5-10+ years of experience in an administrative capacity preferably within the architecture, construction or engineering industries.
- Bachelor's Degree preferred or equivalent experience.
- Ability to effectively prioritize with strong time management skills in a fast-paced environment.
- Superior verbal and written communication skills.
- Highly organized with a strong attention to detail.
- High level of professionalism and strong sense of urgency.
- Ability to work with minimal guidance; Proactive, motivated self-starter.
- Flexibility and ability to handle and manage change effectively and efficiently.
- Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, Powerpoint).
Pay
The base salary for this position is estimated to be between $36.00 and $43.25 per hour ($75,000 to $90,000 annually), commensurate with experience and qualifications.
Benefits
- Annual bonus opportunities
- Employee ownership through ESOP program
- Comprehensive benefits including medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off
- 401k, profit sharing, employee stock ownership
- Twice annual bonus opportunities
- Reimbursement for certain professional licenses and associated renewals and exam fees
- Tuition reimbursement for certain eligible programs or classes
Schedule
This is a full-time, in-office role based in our San Diego office, with an expectation of onsite presence five days per week.
Check for duplication: Benefits list includes "Annual bonus opportunities" and "Twice annual bonus opportunities" maybe redundant but both are in text. Could combine but we keep as separate items? Might be okay. However we should avoid duplication; but the text mentions both annual bonus opportunities and twice annual bonus opportunities. Could keep both.
We also included "Comprehensive benefits including medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off" as a single bullet; that's fine.
We also have "Employee ownership through ESOP program" and "employee stock ownership" maybe duplicate; but we keep both? Might be redundant. Could combine but better to keep as separate? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. If we combine we might lose nuance. However "employee ownership through our ESOP program" and "employee stock ownership" are similar; but the text says "We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities." So employee stock ownership is separate from ESOP? Actually ESOP is employee stock ownership plan. Might be same. But to preserve, we could list both as separate bullets; it's okay.
Check for any other substantive info: "Our annual base salary range has been established based on local markets." That's already covered in Pay section maybe but we could add to Pay? It's substantive but not required; we could add a sentence in Pay paragraph: "Our annual base salary range has been established based on local markets." However that is from Life at Gensler paragraph. We should preserve it. Let's add to Pay paragraph after the salary sentence.
Also "As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse
for prose. Remove boilerplate (EEO, legal, etc). Must preserve all substantive info. Must not create sections with filler like "commensurate with experience". Pay/Schedule/Benefits sections only if posting actually states them. The posting includes salary range and benefits description, schedule (full-time, in-office, five days per week). So we can have sections: About the role (maybe from "Your Role" paragraph), Responsibilities (from "What You Will Do"), Qualifications (from "Your Qualifications"), Pay (salary range), Benefits (benefits description), Schedule (full-time in-office five days per week). Also maybe "Life at Gensler" is benefits? But we already have benefits. The "Life at Gensler" paragraph includes benefits details; we can incorporate into Benefits section. Must not duplicate. Also need to include metadata like location? Could be folded into short p. The posting mentions "based in our San Diego office". That's substantive; we can include in About the role or a separate short p. Probably include in About the role paragraph. We must not include application instructions, EEO, legal, etc. Also remove duplicated lines like "Flexibility and ability to handle and manage change effectively and efficiently." appears twice; we should keep only once. We need to preserve all substantive info: Let's extract. From description: Your Role paragraph: "Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator, you will be responsible for supporting the development of design/construction documents, managing communication between designers, engineers, clients, and contractors to help ensure projects are delivered efficiently. Supports the project team in all phases of design and construction. You're at the heart of your studio’s projects and the soul that keeps your projects moving forward." What You Will Do bullet-like list but in prose: "Support architectural and interiors projects from Start-Up through Close-Out by consistently providing a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface. Planning: Prioritizing work and ensuring deadlines are met. Communication: Managing daily communications with internal and external parties. Project Tasks: Proposal letters, opening project numbers, project start up process, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping/mailing, QA/QC project administrative documents, print coordination, copying/scanning, and cloud-based file sharing. Monitoring: Maintenance of various spreadsheets (contracts, work authorizations, consultant work authorizations, sketch logs, punch lists, RFIs, Submittals, etc). Documentation: Creation and maintenance of project directories and logs, accurate project filing, FAST form documents, preparation of meeting agendas and meeting notes, programming data worksheets. Resource Management: Meeting coordination and virtual meeting set-ups. Administrative Tasks: Special duties and projects, as assigned or necessary including studio support, coverage of other coordinators and front desk reception." Your Qualifications: "5-10+ years of experience in an administrative capacity preferably within the architecture, construction or engineering industries. Bachelor's Degree preferred or equivalent experience. Ability to effectively prioritize with strong time management skills in a fast-paced environment. Superior verbal and written communication skills. Highly organized with a strong attention to detail. High level of professionalism and strong sense of urgency. Ability to work with minimal guidance; Proactive, motivated self-starter. Flexibility and ability to handle and manage change effectively and efficiently. Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, Powerpoint)." Salary: "The base salary for this position is estimated to be between $36.00 and $43,25 per hour ($75,000 to $90,000 annually), commensurate with experience and qualifications." Note there is a typo: $43,25 should be $43.25 but we keep as given. Benefits: "In addition to a competitive compensation package, Gensler offers annual bonus opportunities, employee ownership through our ESOP program, comprehensive benefits, and extensive professional development resources designed to support your long-term growth and career success." Later "Life at Gensler" paragraph: "At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future." Schedule: "Please note that this is a full-time, in-office role based in our San Diego office, with an expectation of onsite presence five days per week." We need to avoid duplication: The benefits paragraph earlier mentions comprehensive benefits etc. The Life at Gensler paragraph expands benefits. We'll combine into Benefits section. We must not include boilerplate like EEO etc. We must not include "commensurate with experience" as filler? Actually it's part of salary description; we can keep it in Pay section but not as a heading. The rule: Do NOT emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. So we can have Pay section with the salary range; we can include the phrase "commensurate with experience and qualifications" as part of the prose; that's not filler, it's actual statement. It's okay. Similarly Benefits section: we have actual benefits listed. Schedule section: we have full-time, in-office, five days per week. Now structure:
About the role
Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Project Coordinator, you will be responsible for supporting the development of design/construction documents, managing communication between designers, engineers, clients, and contractors to help ensure projects are delivered efficiently. Supports the project team in all phases of design and construction. You're at the heart of your studio’s projects and the soul that keeps your projects moving forward. This position is based in our San Diego office.
Responsibilities
- Support architectural and interiors projects from Start-Up through Close-Out by consistently providing a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
- Planning: Prioritizing work and ensuring deadlines are met.
- Communication: Managing daily communications with internal and external parties.
- Project Tasks: Proposal letters, opening project numbers, project start up process, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping/mailing, QA/QC project administrative documents, print coordination, copying/scanning, and cloud-based file sharing.
- Monitoring: Maintenance of various spreadsheets (contracts, work authorizations, consultant work authorizations, sketch logs, punch lists, RFIs, Submittals, etc).
- Documentation: Creation and maintenance of project directories and logs, accurate project filing, FAST form documents, preparation of meeting agendas and meeting notes, programming data worksheets.
- Resource Management: Meeting coordination and virtual meeting set-ups.
- Administrative Tasks: Special duties and projects, as assigned or necessary including studio support, coverage of other coordinators and front desk reception.
Qualifications
- 5-10+ years of experience in an administrative capacity preferably within the architecture, construction or engineering industries.
- Bachelor's Degree preferred or equivalent experience.
- Ability to effectively prioritize with strong time management skills in a fast-paced environment.
- Superior verbal and written communication skills.
- Highly organized with a strong attention to detail.
- High level of professionalism and strong sense of urgency.
- Ability to work with minimal guidance; Proactive, motivated self-starter.
- Flexibility and ability to handle and manage change effectively and efficiently.
- Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, Powerpoint).
Pay
The base salary for this position is estimated to be between $36.00 and $43.25 per hour ($75,000 to $90,000 annually), commensurate with experience and qualifications.
Benefits
- Annual bonus opportunities
- Employee ownership through ESOP program
- Comprehensive benefits including medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off
- 401k, profit sharing, employee stock ownership
- Twice annual bonus opportunities
- Reimbursement for certain professional licenses and associated renewals and exam fees
- Tuition reimbursement for certain eligible programs or classes
Schedule
This is a full-time, in-office role based in our San Diego office, with an expectation of onsite presence five days per week.
Check for duplication: Benefits list includes "Annual bonus opportunities" and "Twice annual bonus opportunities" maybe redundant but both are in text. Could combine but we keep as separate items? Might be okay. However we should avoid duplication; but the text mentions both annual bonus opportunities and twice annual bonus opportunities. Could keep both. We also included "Comprehensive benefits including medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off" as a single bullet; that's fine. We also have "Employee ownership through ESOP program" and "employee stock ownership" maybe duplicate; but we keep both? Might be redundant. Could combine but better to keep as separate? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. If we combine we might lose nuance. However "employee ownership through our ESOP program" and "employee stock ownership" are similar; but the text says "We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities." So employee stock ownership is separate from ESOP? Actually ESOP is employee stock ownership plan. Might be same. But to preserve, we could list both as separate bullets; it's okay. Check for any other substantive info: "Our annual base salary range has been established based on local markets." That's already covered in Pay section maybe but we could add to Pay? It's substantive but not required; we could add a sentence in Pay paragraph: "Our annual base salary range has been established based on local markets." However that is from Life at Gensler paragraph. We should preserve it. Let's add to Pay paragraph after the salary sentence. Also "As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse