Project Coordinator

About the role

Responsible for planning, coordinating, and implementing large-scale recruitment and enrollment events, including Green & White Day Open Houses, High School Green & White Days, Marshall Bound, New Student Orientation, and other special events. This position coordinates event logistics, facility reservations, vendor and campus partner collaboration, registration management, communications, inventory oversight, staffing support, and day-of-event operations to ensure successful program delivery. The incumbent plays a key role in creating welcoming, engaging, memorable campus experiences for prospective students and families, while supporting the recruitment, enrollment, and retention goals of the Office of Recruitment through continuous assessment and program improvement.

Responsibilities

• Planning, coordinating, and implementing large-scale recruitment and enrollment events (Green & White Day Open Houses, High School Green & White Days, Marshall Bound, New Student Orientation, and other special events)
• Coordinating event logistics
• Managing facility reservations
• Collaborating with vendors and campus partners
• Handling registration management
• Overseeing communications
• Maintaining inventory oversight
• Providing staffing support
• Executing day-of-event operations
• Ensuring successful program delivery
• Creating welcoming, engaging, memorable campus experiences for prospective students and families
• Supporting recruitment, enrollment, and retention goals through continuous assessment and program improvement

Requirements

• Bachelor’s degree in communications, marketing, public relations, journalism, event planning, or a related field
• At least one year of experience planning events, programs, campus activities, orientation programming, hospitality, customer service operations, or a related field

Skills

• Excellent communication skills
• Strong organizational, project management, and time‑management abilities
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing needs in a fast‑paced environment
• Exceptional customer service, teamwork, and collaboration skills
• Ability to represent the university in a professional and positive manner
• Proficiency with Microsoft Office applications, including demonstrated proficiency in Excel

Schedule

Must be available to work some evenings and weekend