Quality and Regulatory Affairs Administrative Assistant

Coordinate activities that support compliance with regulatory requirements and internal quality standards, including document control, policy updates, team events, and training.

Responsibilities

• Act as a core member of the Quality Assurance and Product Safety Team, coordinating and facilitating team meetings, compliance updates, and off-site training and team activities
• Track, analyze, and report on findings from internal, third-party, and regulatory inspections to identify compliance trends and drive corrective actions
• Administer a comprehensive compliance training program for all animal food and fertilizer facilities, covering CGMPs, quality assurance policies, and other regulatory requirements
• Administer the company's PCQI program, including managing employee certifications, maintaining qualification records, and ensuring ongoing training requirements are met
• Partner with facility PCQIs and leadership to review, revise, and implement Current Good Manufacturing Practices (CGMPs), ensuring policies reflect the latest regulatory standards and best practices
• Manage and enhance the document control system (e.g., SharePoint) for all quality and regulatory documentation, ensuring information is current, accessible, and secure
• Maintain annual training and meeting calendars for the Quality Assurance and Product Safety Team
• Other duties as assigned

Requirements

• Associate’s degree
• 2+ years of experience
• Ability to manage multiple projects and deadlines simultaneously
• Must be able to complete FSPCA Preventive Controls for Animal Food (PCQI) certification
• Proficient in Microsoft Office Suite (Word, Excel, Visio, SharePoint)

Preferred Qualifications

• Experience in food/feed safety certification programs
• Experience with learning management systems
• PCQI Certification
• General knowledge of rendering processes, animal byproducts, and/or animal food ingredient processes
• Highly organized; attention to detail; self-motivated
• Exceptional communication skills, both written and oral

Working Conditions

Occasionally = up to 20% | Frequently = 21% to 50% | Constantly = at least 51%

• Occasionally - Exposed to unpleasant or disagreeable physical environments such as high noise level, strong odors, and/or exposure to heat and cold
• Occasionally - Exposed to bio hazardous conditions
• Occasionally - Travels to offsite locations

Physical Demands

• Constantly - Must be able to remain in a stationary position (Sit)
• Frequently - Must be able to move about inside/outside office or work location (Walk)
• Constantly - Operates a computer and other office machinery (Use hands to finger, handle or feel)
• Frequently - Must be able to position one's self to maintain computers in the lab, including under desks and in the server closet (Stoop, kneel, crouch, or crawl)
• Occasionally - Must be able to ascend/descend on a ladder (Climb or balance)
• Frequently - Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions (Talk, hear, taste, smell)

Weight and Force Demands

• Constantly - Up to 10 pounds
• Frequently - Up to 25 pounds