Proposal & Graphics Coordinator

Responsibilities

• Aid in the preparation of proposals, qualifications (RFQs/RFPs), and interview presentations.
• Coordinate with technical staff to gather content for marketing materials.
• Maintain and update marketing databases, project sheets, and resumes.
• Support pursuit strategies and deadline-driven submissions.
• Design and produce marketing collateral including brochures, presentations, infographics, and digital content.
• Ensure brand consistency across all materials.
• Create visual layouts for proposals and presentations to enhance readability and impact.
• Develop graphics for social media, website updates, and email campaigns.
• Write, edit, and proofread marketing content.
• Develop project descriptions, case studies, and award submissions.
• Aid in website and social media content updates.
• Support internal and external communications initiatives.
• Help maintain brand standards and templates.
• Coordinate marketing campaigns and events (conferences, trade shows, etc.).

Qualifications

• 2-5 years of experience in marketing and communications in the Architecture, Engineering or Construction (AEC) industry.
• Bachelor’s degree in Marketing, Graphic Design, Communications, Public Relations, or related field.
• Experience with proposal development.
• Experience with graphic design.
• Excellent writing, editing, and proofreading skills.
• Strong attention to detail and organizational skills.
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, and Photoshop).
• Creative thinking ability with strong communication skills.
• Collaborative skillset including ability to work with technical teams.
• Proactive and adaptable.