Proposal Coordinator

About the role

For Layton, this isn’t just another proposal role—it’s a chance to join a team where your creativity, attention to detail, and commitment to quality make a real impact. Excellence is part of our DNA, and we’re looking for a talented Proposal Coordinator to help bring projects and people to life through compelling proposals and marketing materials.

This is the job for you if:

• You have high standards and care deeply about producing great work.
• You’re organized, thorough, and committed to getting the details right.
• You have an eye for design and layout—you know what looks good on a page and how to structure content for readability and engagement.
• You’re comfortable using templates and tools to create sharp, professional documents.
• You write like a pro—you’re a clear thinker who can gather and edit copy for clarity, tone, and grammar, and make technical information readable.
• You’re a team player—responsive, flexible, and collaborative, working closely with others to meet deadlines and goals.
• You’re curious about construction—eager to learn industry lingo and what matters to clients.

Responsibilities

• Promote MKTG 360° Services:
  • Actively learn about Layton’s portfolio, services, and market needs through past proposals, training, discussions with peers, BD partners, etc.
  • Provide marketing support to key initiatives by creating brochures, brown bag materials, etc., focused on technical capabilities and benefits.
  • Coordinate development of non-proposal support materials such as brochures and presentations to ensure consistency of message and adherence to brand standards.
  • Apply knowledge of Layton’s/SBU’s overall service offerings, including strategic initiatives.
• Capture Planning and Proposal Development:
  • Support pursuit teams to advance positioning and deliver proposals that resonate with clients.
  • Coordinate all aspects of pursuits: team coordination, messaging, formatting, proofreading, coordination with graphics and teaming partners, editing, quality reviews, compliance, brand adherence, and timely production.
  • Contribute to content development for proposals and other collateral under supervision.
  • Support action planning and progress tracking.
  • Conduct research to identify best Layton qualifications (experience matrix, project descriptions, resumes, etc.) and competitor information.
• Maintain and Leverage Marketing Information:
  • Respond to requests for information and client research assistance.
  • Create and maintain well-organized, accessible, up-to-date qualifications statements, project descriptions, and resumes that reflect firm strengths and client benefits.
  • Update resume and project descriptions in Cosential; share unique or new content broadly via Adobe Creative Cloud or boilerplate library.

Desired Qualifications

• Bachelor’s degree (B.A.) in Marketing, Communications, Design, Business, or a related field; or equivalent combination of education and experience.
• 1–3 years of experience in proposal and presentation planning and coordination, page layout, drafting tailored proposal content, graphics development, and editing.
• AEC industry experience a plus.
• Excellent interpersonal and communication skills with emphasis on persuasive writing and presentation ability.
• Experience with Adobe Creative Cloud/Suite (InDesign, Illustrator, Photoshop, etc.); proficiency in MS Office (notably PowerPoint).

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account and Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance, Long-term and Short-term Disability Insurance
• Critical Illness, Accident, and Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support and Pre-tax Paid Parking/Public Transportation
• Paid Time Off, Time Away Benefits, and Paid Holidays
• Group Legal and Identity Theft Protection
• Employee Stock Purchase Plan and Pet Insurance
• Employee Assistance Program

About Us

Layton Construction is a privately held national general contractor delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals serving markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential.

Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide.

The STO Building Group family of companies—including Structure Tone, Pavarini Construction, LF Driscoll, Govan Brown, BCCI Construction, Layton Construction, and others—includes over 4,000 employees across offices in the US, Canada, UK, and Ireland. Together, they provide a complete range of construction services from site selection and design constructability review to interior fit-outs, new building construction, and infrastructure upgrades.