Proposal Coordinator

About the role

For Layton, this isn’t just another proposal role — it’s a chance to join a team where your creativity, attention to detail, and commitment to quality make a real impact. Excellence is part of our DNA, and we’re looking for a talented Proposal Coordinator to help us bring our projects and people to life through compelling proposals and marketing materials.

This is the job for you if:

• You Have High Standards: You care deeply about producing great work. You're organized, thorough, and committed to getting the details right.
• An Eye for Design & Layout: You know what looks good on a page and how to structure content so it’s easy to read and engaging. You’re comfortable using templates and tools to create sharp, professional documents.
• Write Like a Pro: You’re a clear thinker who can gather and edit copy for clarity, tone, and grammar. You can take technical information and make it readable.
• Are a Team Player: You’re responsive, flexible, and collaborative. You enjoy working closely with others to meet deadlines and goals.
• Curious About Construction: Maybe you’re not an expert (yet), but you’re eager to learn the industry lingo and what matters to our clients.

Responsibilities

Promote MKTG 360° Services

• Actively learns about Layton’s portfolio, services, and market needs through reading past proposals, training opportunities, discussions with peers, BD partners, etc.
• Provides marketing support to key initiatives through creation of brochures, brown bag materials, etc. focused on technical capabilities and benefits.
• May coordinate development of non-proposal support materials such as brochures, presentations, etc. ensuring consistency of message, and adherence to established quality and brand standards across all deliverables.
• Applies knowledge of Layton’s/SBU’s overall service offerings including strategic initiatives.

Capture Planning and Proposal Development

• Supports pursuit teams to advance our positioning and deliver proposals that resonate with our clients.
• Coordinates all aspects of pursuits: team coordination, messaging, formatting, proofreading, coordination with graphics and teaming partners, editing, quality reviews, compliance, brand adherence, and efficient and timely production.
• Contributes to content development for proposals and other collateral pieces under the direction/supervision of others.
• Supports action planning and progress tracking.
• Conducts research to identify best Layton qualifications (experience matrix, project descriptions, resumes, etc.) and competitor information.

Maintain and Leverage Marketing Information

• Responds to requests for information and client research assistance.
• Helps to create and maintain well-organized, accessible, up-to-date qualifications statements, project descriptions, and resumes that reflect firm strengths and client benefits. This work includes writing, researching, and editing.
• Proposal “break down” and “unpacking”: resume and project description updates to Cosential; unique or new content shared broadly through AdobeCC or boilerplate library.

Qualifications

• Bachelor's Degree (B.A.) in Marketing, Communications, Design, Business or a related field or equivalent; or equivalent combination of education and experience
• 1–3 years of experience in proposal and presentation planning and coordination, page layout, drafting tailored proposal content, graphics development, and editing.
• AEC industry experience a plus.
• Excellent interpersonal and communications skills with emphasis on superior persuasive writing and presentation ability.
• Experience with Adobe Creative Cloud/Suite (InDesign, Illustrator, Photoshop, etc.); proficient in MS Office (namely PowerPoint).

Career growth

Progression to higher job classes is possible based on:

• Experience gained in applied knowledge of the industry.
• Applied knowledge of AEC sales and marketing techniques.
• Increased ability to create and contribute to content of deliverables.
• Ability to work effectively with BD and pursuit teams.

Differentiators for success include developing proficiency creating proposals and other sales and marketing deliverables, gaining a reputation for consistently high customer service, reviewing best practices and adopting ideas into BD support and proposal efforts, seeking input, identifying development opportunities, leveraging resources, and understanding and supporting compliance with Layton’s capture planning.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long-term Disability Insurance
• Short-term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre-tax Paid Parking/Public Transportation
• Paid time off
• Time Away Benefits
• Paid Holidays
• Group Legal
• Employee Stock Purchase Plan
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program