Proposal Coordinator

About the role

At Siemens, we help organizations transform maintenance and operations through connected insights, AI-powered technology, and intelligent asset management solutions. Our software enables customers to manage the full lifecycle of assets, facilities, and infrastructure while improving efficiency, reducing risk, and optimizing long-term investments. By connecting data, people, and processes, we empower organizations to make smarter decisions, maximize asset performance, and achieve more resilient operations.

The Proposal Coordinator helps Siemens win new business by leading the proposal process from opportunity evaluation through final submission. This role plays a key part in supporting new business development and sales efforts by coordinating high-quality responses that demonstrate Siemens' ability to meet customer needs and project requirements. The primary focus of this position is managing proposal efforts from the early stages of opportunity pursuit through submission. Acting as the project lead for RFPs, RFIs, RFQs, and other proposal opportunities, the Proposal Coordinator brings together cross-functional stakeholders, establishes timelines, drives accountability, and helps ensure submissions are compliant, accurate, and delivered on schedule. You will support proposal opportunities across public-sector organizations and private institutions served by Siemens. Success in this role requires strong project management, communication, organizational, and relationship-building skills, along with exceptional attention to detail and the ability to interpret complex requirements. The ideal candidate is energized by coordinating multiple priorities, collaborating with teams across the business, and delivering high-quality work that contributes to business growth. This role offers the opportunity to build expertise in proposal management while developing the skills and business knowledge needed for future growth within the organization.

You'll make an impact by

• Lead proposal projects from opportunity evaluation through final submission, helping deliver compliant, high-quality responses that support business growth.
• Drive proposal planning activities, establish timelines, manage milestones, and coordinate deliverables across multiple stakeholders.
• Facilitate collaboration among Subject Matter Experts (SMEs), Sales Leadership, Marketing, Legal, Implementation, Product Management, and other contributors to develop compelling proposal responses.
• Review solicitation requirements and proposal content ensuring submissions are accurate, complete, compliant, and aligned with customer requirements.
• Monitor proposal progress, identify risks, communicate updates, and drive resolution of issues that could impact quality or submission deadlines.
• Manage multiple proposal efforts simultaneously while maintaining a high level of organization, quality, and attention to detail.
• Help identify market opportunities by monitoring RFP activity, industry trends, customer needs, and competitive information.

Requirements

• Bachelor's degree in Business, Communications, Marketing, Project Management, or a related field preferred.
• 1-3 years of experience in proposal coordination, project management, sales support, implementation, customer support, or business operations.
• Demonstrated ability to manage multiple projects, deadlines, and competing priorities.
• Strong attention to detail and ability to interpret and follow complex requirements.
• Strong communication, collaboration, and relationship-building skills with the ability to work across cross-functional teams.
• Proficiency with Microsoft Office applications.
• Takes ownership, demonstrates sound judgment, and follows through on commitments.

Qualifications

• Experience supporting software, SaaS, technology, asset management, facilities management, or related solutions.
• Experience with proposal management, public-sector procurement, RFP responses, or compliance-driven documentation.
• Experience partnering with sales, implementation, support, or customer-facing organizations.
• Familiarity with CRM systems (Salesforce) and RFP databases.

Pay

$54,835 – $94,003