Proposal Coordinator

Responsibilities

• Sets up proposal support by creating folders, templates, schedules, and tracking documents using established processes.
• Uploads, organizes, and maintains proposal files in SharePoint or other approved systems of record.
• Reviews request documents to identify basic submission details, due dates, forms, attachments, and administrative requirements.
• Prepares and submits simple proposals, estimates, and standard response packages using approved templates and instructions, with guidance from the Pursuit Team Manager.
• Sends routine reminders and follow-ups to help collect inputs, approvals, resumes, project descriptions, forms, and other proposal materials.
• Provides basic document formatting, proofreading, file naming, version control support, and quality checks to support consistent branding, completeness, and compliance with provided instructions.
• Affords assistance with scheduling meetings, preparing agendas, capturing notes, and documenting action items.
• Supports routine data entry, research, and content updates using approved tools and templates.
• Assists with final production activities, including compiling attachments, checking required forms, preparing submission packages, and helping confirm administrative completeness.

Requirements

• High school diploma or equivalent.
• 0–2 years of administrative, coordination, document control, customer service, or related office experience.
• Strong attention to detail with the ability to proofread for basic grammar, formatting, completeness, and consistency.
• Ability to follow instructions, manage assigned tasks, track deadlines, and ask clarifying questions when requirements are unclear.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and SharePoint; ability to learn additional tools and templates.
• Comfortable supporting multiple assignments at once while communicating status clearly.
• Clear written and verbal communication skills for routine follow-up, scheduling, and coordination.
• Prolonged sitting at a desk and working on a computer (often 6–8 hours per day).
• Frequent use of hands and fingers for typing, writing, and mouse use.
• Visual acuity to read and edit detailed documents on screen and in print.
• Occasional standing, walking, or moving around an office environment.
• Speaking and hearing to communicate clearly via phone, video conference, and in-person.
• Occasional lifting or moving of materials (typically up to 10–25 pounds) such as binders, laptops, or printed proposals.

Qualifications

• High school diploma or equivalent.
• 0–2 years of administrative, coordination, document control, customer service, or related office experience.
• Strong attention to detail with the ability to proofread for basic grammar, formatting, completeness, and consistency.
• Ability to follow instructions, manage assigned tasks, track deadlines, and ask clarifying questions when requirements are unclear.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and SharePoint; ability to learn additional tools and templates.
• Comfortable supporting multiple assignments at once while communicating status clearly.
• Clear written and verbal communication skills for routine follow-up, scheduling, and coordination.

Benefits & Compensation

• Medical
• Dental
• Vision
• Life Insurance
• Short and Long-Term Disability
• 401(k) match
• Flexible Spending Accounts
• EAP
• Parental Leave
• Paid time off
• Holidays

Company Overview

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, energy efficiency and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 2,000 professionals, with offices throughout the U.S. and Canada.