Physician Recruitment Coordinator

About the role

Provides administrative support for physician recruitment. Assists in the coordination of complex interview schedules for Physicians, faculty, and providers, under the direction of Senior Physician Recruiter & Talent Advisors.

Responsibilities

• Supports recruitment function with coordination of candidate interviews in accordance with department policy and procedures.
• Provides excellent customer service to recruitment function and potential candidates.
• Provides ongoing updates to assigned recruiters and maintains clear documentation regarding candidate phone and e-mail correspondence.
• Completes interview scheduling requests in a timely, organized, and accurate manner.
• Documents recruitment expenses including advertising expenses, visit related expenses (travel, hotel, meals etc.), recruitment firms and other sourcing related expenses.
• Supports candidate relocation process by scheduling realtors, community and school tours and other community interests for candidates and new hires.
• Partners with recruiters to ensure successful job advertisement placement and tracking of all advertising.
• Schedules recruit family members to meet with Dual Career Office and other potential employment contacts.
• Assembles recruitment packets for candidates.
• Aids physician recruitment team in escorting candidates and family members on tours and to interviews throughout the WVU Medicine campus and offsite facilities as needed.
• Captures and documents candidate itineraries as needed and ensures proper documentation of interview in Microsoft Outlook and the Human Resources Information System (HRIS).
• Supports physician recruitment with facilitation of reference, education, licensure, and certification check processes in accordance with department policy and procedures as directed by assigned recruiters.
• Schedules meetings, prepares monthly calendar or maintains appointments calendars, documenting accurate times and contacting appropriate individuals.
• Reconciles department credit cards on a monthly basis.
• Reconciles weekly/monthly cash deposits for the department.
• Processes department invoices for payment.

Qualifications

• Minimum Qualifications: High school diploma or equivalent AND three years of administrative or secretarial experience; OR Associate’s degree AND two years of administrative or secretarial experience; OR Bachelor’s degree.
• Preferred Qualifications: Post High School training or education. Experience Technical or administrative experience in Physician Recruitment or Human Resources Industry.