Physician Recruitment Coordinator

Job Summary

Performs complex administrative duties and tasks relative to medical conference participation and training program outreach operations, including but not limited to; composing conference related correspondence, assisting training program outreach efforts, and coordinating resources across corporate functions.

Provides general administrative support including but not limited to scheduling meetings, invoice processing, travel expense tracking, ordering office supplies, conference marketing collateral and giveaway management.

Aids and supports the director physician recruitment, training program outreach specialists and other recruitment staff with activities directly related to medical conference and outreach events.

Duties

• Works with director physician recruitment and manager physician recruitment to plan and implement conferences, team meetings, specialist meetings, meet and greets, and other events that need to be executed.
• Completes all registration, shipment, and ordering of supplies and exhibitor services for all conferences.
• Manages conference collateral including booths, tablecloths, giveaways, flyers, etc. and works with appropriate vendors.
• Supports financial operation of department through expense reallocation, OnBase submissions and other duties as directed by training program outreach leadership.
• Facilitates conference communication meetings to ensure that conference attendees are equipped with the necessary details for conference participation.
• Responsible for all post conference management including conference lead tracking, Salesforce upload and post-conference survey distribution.
• Handles various administrative details with initiative and good judgment.

Qualifications

• High school diploma or GED is required.
• Associates or Bachelor’s degree in business administration is preferred; 3+ years related experience.
• Knowledge of general management principles.
• Knowledge of organizational policies, procedures, and systems.
• Ability to type 60 wpm.
• Ability to work in a fast paced, high stress environment.
• Strong interpersonal, communication, and organizational skills.
• High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint.

Benefits

HCA offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay.
• Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing.
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service).
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
• Fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more.
• Consumer discounts through Abenity and Consumer Discounts.
• Retailer readiness, rollover assistance services and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.