Physician Recruitment Coordinator

Job Summary

Performs complex administrative duties and tasks relative to physician recruitment operations, including but not limited to: composing correspondence, assisting recruitment efforts, and coordinating resources across corporate functions.

Provides general administrative support including but not limited to scheduling meetings, invoice processing, travel expense tracking, ordering office supplies, conference marketing collateral and giveaway management.

Aids and supports the director of physician recruitment and other recruitment staff with activities directly related to event logistics. Duties include but are not limited to:

• Assists and supports AVP Physician Recruitment, Director and recruiters in database entry and reporting as needed to include (but not limited to): pulling and formatting lists, uploading data into Optimum, scrubbing lists (i.e. duplicates, removals, etc.), formatting spreadsheets, etc.
• Handles various administrative details with initiative and good judgment.
• Supports financial operation of department through expense reallocation duties as directed by recruitment leadership.
• Supports adherence and adoption of standard department practices (i.e. website job description compliance, advertising refreshes, etc.).
• Acts as an extension of physician recruitment team.
• Works with director and recruiting team to plan and implement conferences, recruitment meetings, career fairs, specialist meetings, meet and greets, and other events and meetings that need to be held.
• Completes all registration, shipment, and ordering of supplies and services.
• Manages direct e-mail and mail campaigns and works closely with the department for which the campaign is being completed in regards to: candidate list criteria, design work, verbiage, etc.
• Becomes fully trained on and assists the recruiters and director in the upkeep and maintenance of data in the Optimum Database.
• Generates recruitment agreements and contracting processes in accordance with company policy.
• Responsible for booking candidate travel for site visits, processes site visit expenses and submits into OnBase.
• Coordinates Business Side of Medicine seminars, socials and other events with residents and fellows (i.e. HCA Healthcare embedded residents).
• Sends out post-site visit surveys, compiles and reports result summaries.

Qualifications

• High school diploma or GED is required.
• Associates or Bachelor’s degree in business administration is preferred; 3+ years related experience.

Knowledge of general management principles
Knowledge of organizational policies, procedures, and systems
Ability to type 60 wpm
Ability to work in a fast paced, high stress environment
Strong interpersonal, communication, and organizational skills
High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint

Education & Experience

High school diploma or GED is required.
Associates or Bachelor’s degree in business administration is preferred; 3+ years related experience.

Benefits

HCA offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay.
• Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retailer readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Note: Eligibility for benefits may vary by location.