Physician Recruitment Coordinator

About the role

Performs complex administrative duties and tasks relative to physician recruitment operations, including composing correspondence, assisting recruitment efforts, and coordinating resources across corporate functions. Provides general administrative support including scheduling meetings, invoice processing, travel expense tracking, ordering office supplies, conference marketing collateral and giveaway management. Assists and supports the director physician recruitment and other recruitment staff with activities directly related to event logistics.

Responsibilities

• Assists and supports AVP Physician Recruitment, Director and recruiters in database entry and reporting as needed, including pulling and formatting lists, uploading data into Optimum, scrubbing lists (i.e. duplicates, removals, etc.), formatting spreadsheets, etc.
• Handles various administrative details with initiative and good judgment
• Supports financial operation of department through expense reallocation duties as directed by recruitment leadership
• Supports adherence and adoption of standard department practices (i.e. website job description compliance, advertising refreshes, etc.)
• Acts as an extension of physician recruitment team
• Becomes fully trained on and assists the recruiters and director in the upkeep and maintenance of data in the Optimum Database
• Generates recruitment agreements and contracting processes in accordance with company policy
• Responsible for booking candidate travel for site visits, processes site visit expenses and submits into OnBase
• Practices and adheres to the “Code of Conduct” philosophy and “Mission and Value Statement”

Qualifications

• High school diploma or GED is required
• Associates or Bachelor’s degree in business administration is preferred
• 3+ years related experience

Knowledge, Skills and Abilities

• Knowledge of general management principles
• Knowledge of organizational policies, procedures, and systems
• Ability to type 60 wpm
• Ability to work in a fast paced, high stress environment
• Strong interpersonal, communication, and organizational skills
• High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint

Benefits

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts