People and Culture Assistant

About the role

Join a People & Culture team that sits at the center of a fast moving, people first organization. The People and Culture Assistant {HR Assistant} plays an important role in keeping our people processes running smoothly across the employee lifecycle.

Responsibilities

• Serve as a trusted first point of contact for routine HR questions, providing timely support while escalating more complex issues appropriately.
• Maintain accurate and well-organized employee records, including I-9 documentation, onboarding materials, and training documents ensuring compliance and audit readiness.
• Proactively monitor HR processes and documentation to identify gaps, inconsistencies, or opportunities for improvements.
• Support HR calendars, scheduling meeting preparation, and occasional front desk coverage while helping ensure smooth day-to-day operations.
• Anticipate administrative needs across the People & Culture team and take initiative to keep priorities moving forward.
• Support recruiting operations by posting job openings, helping to manage candidate flow for part-time roles, and coordinating interview scheduling and logistics, as needed.
• Help ensure a positive candidate experience through clear communication, organization, and follow-through throughout the hiring process.
• Prepare offer letters, collect pre-hire documentation and manage background checks and I-9/EVerify processing.
• Carefully coordinate onboarding logistics and support new hire orientation to ensure a smooth transition into the organization.
• Provide operational support during high volume hiring periods tied to seasonal and event-based staffing needs.
• Coordinate training logistics including scheduling sessions, preparing materials, managing rosters, and tracking completion.
• Support compliance training initiatives and help ensure timely completion across employee groups.
• Aid in the organization and execution of learning programs, workshops, and development initiatives.
• Help track training participation and identify opportunities to improve processes or participation rates.
• Maintain accurate employee information within HR Systems and ensure data integrity across records.
• Generate basic reports such as headcount updates, onboarding status, and training completion metrics.
• Support reporting, tracking, and workflow improvements that enhance HR operations.
• Partner with Payroll and Operations teams to address timekeeping questions and data corrections.
• Assist in planning and executing employee engagement initiatives, recognition programs, and HR related events.
• Support orientation experiences and other programs designed to strengthen employee connection and engagement.
• Coordinate with vendors and logistics related to HR events and initiatives.
• Gather feedback and share observations that help improve employee programs and processes.
• Support compliance efforts related to I9 and E-Verify processing, documentation tracking and records retention.
• Ensure confidential employee information is handled with discretion and care.
• Provide backup support for attendance tracking and corrective action documentation when needed.
• Aid in staffing coordination tied to event calendars and seasonal hiring demands.
• Maintain flexibility to support occasional evenings, weekends, and holidays based on operational needs.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or a related field required; equivalent combination of education and experience may be considered.
• At least 2 years of experience in Human Resources, recruiting coordination, or administrative support—preferably in a fast‑paced, high‑volume, or event‑driven environment.
• Experience with HR systems (such as iCIMS, UKG/UltiPro, LMS platforms) and proficiency with Microsoft 365 tools (Outlook, Excel, Teams, Word, PowerPoint) is strongly preferred.
• Exceptional organization and attention to detail.
• A proactive mindset and willingness to take initiative.
• Ability to manage multiple priorities in a fast-paced environment.
• A service-oriented approach when supporting employees and candidates.
• Strong communication, organization, confidentiality, and attention to detail.
• Professional discretion when handling confidential information.
• Ability to meet deadlines in a fast-paced, event-driven environment.
• Ability to work nights, weekends, holidays, and/or extended hours, as needed.

Skills

• Exceptional organizational and attention to detail skills.
• Proactive mindset and willingness to take initiative.
• Ability to manage multiple priorities in a fast-paced environment.
• A service-oriented approach when supporting employees and candidates.
• Strong communication and confidentiality skills.
• Ability to meet deadlines in a fast-paced, event-driven environment.
• Ability to work nights, weekends, holidays, and/or extended hours, as needed.

Benefits

• Industry leading health coverage.
• Short and Long-term disability.
• Team Member and Dependent Life Insurance.
• Group Voluntary Benefits.
• Wellness programs through EAP and Headspace.
• Discounts and Perks.
• Matching 401(k).
• Employee Assistance Program.
• Tuition Reimbursement.
• Team Store Discounts.
• Happy Hours and other fun activities.
• Qualified parking and game night meals.
• NBA Sponsored Discount Programs.
• Employee Referral Bonuses.
• Employee Recognition Programs.
• Generous Paid Time Off.
• Generous Holiday Pay.
• Paid Parental Leave.

Pay

Competitive salary offered.

Schedule

Flexible schedule to accommodate the needs of the position and the organization.