People and Culture Coordinator

The Opportunity

The People & Culture Coordinator plays a crucial role in providing efficient and effective administrative support to the People & Culture department. This position is responsible for a wide range of HR-related tasks, ensuring smooth daily operations and contributing to a positive and productive work environment.

What You’ll Do

• HR Record Management - Maintain and update employee records accurately and confidentially in HR systems (e.g., HRIS) and physical files. Ensure all documentation is complete and compliant with relevant legislation.
• Recruitment and Onboarding Support - Assist with the recruitment process by posting job advertisements, scheduling interviews, conducting reference checks, and preparing offer letters and employment contracts. Facilitate the onboarding process for new hires, including preparing orientation materials, coordinating induction sessions, and ensuring all necessary paperwork is completed.
• Payroll and Benefits Administration - Assist with the preparation of payroll-related information, including processing new hire paperwork, leave requests, and changes to employee data. Administer employee benefits programs, respond to employee inquiries regarding benefits, and liaise with benefits providers as needed.
• HR Policy and Procedure Administration - Assist in the implementation and communication of HR policies and procedures. Ensure employees have access to relevant HR information and provide guidance on HR-related queries.
• Training and Development Support - Coordinate training and development activities, including scheduling sessions, managing attendance records, and assisting with logistical arrangements.
• Employee Relations Support - Provide administrative support for employee relations activities, including scheduling meetings, preparing documentation, and assisting with investigations as required.
• Reporting and Analytics - Generate HR-related reports as needed, such as headcount reports, turnover statistics, and training summaries. Assist in the analysis of HR data to identify trends and insights.
• General Administrative Duties - Provide general administrative support to the P&C team, including managing calendars, scheduling meetings, preparing presentations, handling correspondence, and managing office supplies.
• Compliance - Ensure all HR practices and documentation comply with relevant employment legislation in USA.

What You’ll Bring

• 2 years+ HR Administration experience
• Proven experience using HRIS systems and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Understanding of US employment legislation and HR best practices.
• Excellent organisational and time management skills with the ability to prioritise tasks and meet deadlines.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Excellent interpersonal and relationship-building skills.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Proactive and self-motivated with a strong work ethic.