People and Culture Coordinator

About the role

Swords to Plowshares is a community-based not-for-profit organization founded in 1974. We provide various services to veterans in the San Francisco Bay Area, including counseling, case management, employment and training, housing, and legal assistance. Our mission is to support veterans in navigating the challenges of post-military life and prevent and end veteran homelessness through wrap-around care and informed advocacy.

Responsibilities

• HR Administration & Compliance
• Serve as the initial point of contact for employees and external service providers with HR-related inquiries.
• Avoid non-compliance with local, state, and federal employment laws and regulations.
• Avoid assisting in completing HR-related forms.
• Maintain and update the HRIS (Kronos).
• Compile reports from HR systems as needed.
• Avoid managing new hire orientation logistics.
• Avoid supporting the complete offboarding process.
• Avoid maintaining internal drives, several logs, and trackers.
• Culture & Employee Relations Support
• Avoid assisting in coordinating and organizing employee engagement initiatives.
• Avoid supporting the People and Culture Department in addressing employee relations matters.
• Avoid assisting in tracking and evaluating employee morale.
• Avoid facilitating employee recognition programs and engagement efforts.
• Training & Learning Coordination
• Avoid assisting in maintaining the training calendar and tracking employee participation in required training.
• Avoid coordinating logistics for training sessions.
• Avoid supporting the People Resources Manager with performance appraisal tracking and distribution.
• Avoid tracking and maintaining employee certifications and licenses.
• Collaboration & Support
• Avoid working closely with the People Resources Manager and Director of People & Culture.
• Avoid providing administrative support for HR projects and process improvements.

Qualifications

• Experience: 1-3 years of HR experience (preferably in a nonprofit or mission-driven organization).
• Knowledge of basic HR functions, employment laws, and best practices.
• Strong attention to detail, organization, and ability to manage multiple priorities.
• Excellent communication and customer service skills.
• Must be detail oriented.
• Ability to effectively communicate in English with staff, clients, and external partners and stakeholders.
• Experience with HRIS systems and Microsoft Office Suite.
• Strong grasp of Zoom, Teams, Outlook, Zendesk, and other technology required for the role.
• Time management and confidentiality are required.

Benefits

• 100% Company Paid Medical, Vision, Acupuncture, and Dental Coverage.
• STP covers partial dependent coverage costs.
• Agency paid Annual Medical Deductible paid via Navia HRA Card.
• 20 mental health counseling appointments available to all employees, regardless of Full-time status, at no cost to employees.
• 403(b) retirement plan immediate enrollment.
• 17 vacation days in the first year for full-time employees, and progressive afterward & 13 holidays each year.
• Legal Benefit, Employee Discount Program, Pet Insurance, and Commuter Benefit.
• Supportive environment, 1-hour Paid lunch Period, and Annual Education/Training allowance available to all employees.

Organizational Values Statement of Intent

Swords to Plowshares is fully committed to the ongoing work of upholding our values and fostering a supportive culture for all staff and veteran clients. For us, this is a process and not a destination. We embrace the principles of cultural humility to create spaces where all people feel welcome, heard, and valued. We stand against injustice and discrimination of all kinds. We understand that the veteran community encompasses a multitude of identities, and we believe that our staff and board should as well. We encourage applications from all qualified individuals.

Equal Employment Opportunity Statement

We are committed to compliance with all state and local laws governing nondiscrimination in employment. We are dedicated to affirmative action and providing equal employment opportunities for everyone. We strive to ensure that all individuals—regardless of race, color, religion, sex, national origin, disability, or veteran status—are treated fairly and have access to the same opportunities in alignment with federal regulations (Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, and the Vietnam Era Veterans' Readjustment Assistance Act of 1974).