Office Services Coordinator

Location: Fairview, OR (On-Site) Department: Operations Reports To: Production Manager Compensation: $24-$26/hour Status: Full-Time, Non-Exempt Be the Hub That Keeps Our Operations Running At AGC Heat Transfer, we're looking for an organized, proactive, and customer-focused professional to join our team as an Office Services Coordinator. In this role, you'll be the central point of support for our Fairview facility, helping keep daily operations running smoothly while partnering with employees, managers, customers, vendors, and visitors. If you enjoy variety in your day, thrive in a fast-paced environment, and take pride in creating an exceptional workplace experience, we'd love to hear from you. Why AGC Heat Transfer? AGC Heat Transfer is North America's leading manufacturer of sanitary plate heat exchangers used in food, beverage, dairy, and other sanitary processing industries. With locations across Oregon, Virginia, Wisconsin, and Texas, we combine engineering expertise, innovative manufacturing, and exceptional customer service to deliver industry-leading solutions. At AGC, people matter. We foster a culture built on: Integrity and trustTeamwork and accountabilityContinuous improvementCustomer focusInnovation and problem-solvingRespect for people and the environment When you join AGC, you're not just filling a role. You're becoming part of a team that values your contributions and supports your growth. What You'll Do As the Office Services Coordinator, you'll serve as a key operational partner supporting office administration, communication, scheduling, workplace services, and departmental coordination. Office & Workplace Support Manage day-to-day office operations and administrative servicesCoordinate mail distribution, supply inventory, and office resourcesSupport scanning, copying, filing, and document management activitiesAssist with basic facility coordination and workplace organizationWelcome and assist visitors, customers, vendors, and contractorsHelp maintain a professional, organized, and efficient work environment Administrative & Operational Coordination Provide meeting support, including agendas, meeting minutes, and action-item trackingReview incoming sales orders for accuracy and completenessMonitor calendars, schedules, and office commitmentsSupport managers and supervisors with administrative projects and documentationCoordinate communication across AGC locations and departmentsAssist with company events, announcements, and employee communications Compliance & Business Support Serve as a liaison between management and facility compliance activitiesHelp ensure critical deadlines, certifications, and compliance requirements are metTrack and follow up on key administrative deliverablesSupport special projects and operational initiatives as needed What Makes You Successful You're someone who enjoys helping others, staying organized, and keeping multiple priorities moving forward at once. You are: Highly organized and detail-orientedA strong communicator with excellent customer service skillsProfessional, dependable, and approachableComfortable working independently and as part of a teamAdaptable and able to manage changing prioritiesCommitted to confidentiality and professionalism Required Qualifications 1-2 years of administrative, office support, receptionist, or coordinator experienceHigh School Diploma or GEDProficiency with Microsoft Office Suite, including:OutlookWordExcelPowerPointTeamsExperience working with office equipment such as printers, scanners, and postage systemsStrong verbal and written communication skillsExperience handling multi-line phone systems and directing inquiries appropriatelyAbility to prioritize tasks and manage multiple responsibilitiesPreferred Qualifications Post-secondary educationExperience supporting operations, manufacturing, engineering, or production environments Physical Requirements Ability to lift up to 30-50 pounds when handling office supplies, shipments, or recordsAbility to sit for extended periods while performing administrative dutiesFrequent use of computers, office equipment, and telephonesAbility to bend, stoop, kneel, reach, and move throughout the facility as neededAbility to work on-site full-time in Fairview, Oregon Compensation & Benefits Pay: $24-$26 per hour We offer a competitive benefits package including: ✅ Medical Insurance with HSA option ✅ Dental Insurance ✅ Vision Insurance ✅ Life & Disability Insurance ✅ 401(k) with Company Match ✅ Paid Vacation & Sick Time ✅ Paid Holidays ✅ Employee Assistance Program (EAP) Discover the AGC Difference At AGC Heat Transfer, every employee contributes to our success. If you're looking for an opportunity where your organizational skills, professionalism, and customer-first mindset can make a real impact, we encourage you to apply today. AGC Heat Transfer is an Equal Opportunity Employer. Powered by JazzHR GBeolRLiNg