Office Coordinator

Job Duties and Responsibilities

• Always exhibits a polite and professional manner.
• Provides a warm and professional welcome to all visitors and clients.
• Answering, screening, and directing phone calls to the appropriate personnel.
• Addressing inquiries and concerns from visitors and clients in a friendly and efficient manner.
• Maintaining visitor logs, issuing badges, and ensuring a safe environment.
• Affording various administrative duties to ensure that the office operates smoothly and efficiently.
• Managing supplies and equipment, etc.
• Managing, sorting, and distributing mail and packages.
• Maintaining calendar by scheduling appointments, meetings, and teleconferences.
• Affording assistance with time and attendance tracking.
• Preparing expense reports.
• Providing assistance on special projects.
• Ensuring health and safety guidelines are established and followed.
• Completing required training including safety training.

Skills and Competencies

• Ability to work independently as well as a member of a team
• Proficiency with Microsoft Office software programs, including Word, Excel, and PowerPoint
• Creative problem-solving skills
• Self-directed
• Strong team collaboration and interpersonal skills
• Excellent Communication Skills
• Strong attention to detail

Required Education and Experience

• Associates degree in Business Administration or related field helpful
• 2 to 5 years of administrative experience
• Proficient in Microsoft Office, and other computer applications