Office Coordinator

Responsibilities

• Manages the relationships & contracts with various office vendors
• Oversees ordering and re-stocking of supplies and snacks
• Covers office operations by coordinating with building managers
• Manages all front desk responsibilities, including welcoming and checking guests in and out; answering and directing phone calls; and ensuring office access is secure
• Works with Team Managers to coordinate trainings & meetings
• Plans & organizes fun events like office parties and outings, creating culture-building opportunities
• Tracks office furniture and responds to requests for supplies
• Aids in onboarding new hires
• Builds relationships with colleagues and collaborates across departments
• Maintains a tidy, organized office environment
• Cultivates a welcoming, respectful culture where everyone is part of the Team
• Helps coordinate travel arrangements for our C-Suite Leadership Team
• Performs other office improvement projects as needed

Requirements

• Extremely organized, friendly person with a positive attitude
• Hardworking, intuitive, and a great communicator
• Works well in a fast-paced, growing environment
• Has the ability to balance multiple projects and priorities and manage time well
• Has the ability to safely lift, move, and position packages and deliveries weighing up to 35 lbs. on a regular basis

Skills

• Event planning
• Office administration and organization skills
• Positive attitude and friendly demeanor
• Excellent written and verbal communication skills
• Familiarity with office software and equipment

Benefits

• Full health benefits offering, including life, long-term disability, dental, and vision
• Generous PTO
• 401(k) match
• Sabbatical PTO available after 5 years

Pay

This is an in-office position in downtown Indianapolis four days/week, with work from home Fridays.