Office Coordinator

About the role

The Office Coordinator at OriGen Biomedical, Inc. is responsible for managing daily operations, supporting administrative needs, and ensuring compliance with industry standards.

Responsibilities

• Answer a multi-line system for all inbound telephone traffic, route calls appropriately, use the PA system, and individual phone extensions
• Answer general inquiries about OriGen, providing callers with information such as company address, directions, fax numbers, website, and other related information
• Take messages/route to voicemail as appropriate
• Manage front door entries, issue visitors’ badges
• Help make coffee and liaise with the coffee supplier
• Help keep conference rooms tidy ahead of visitors' use of rooms
• Help maintain a smoke-free facility
• Cook and help with food preparation
• Coordinate travel arrangements
• Understand the OriGen Document system, trained in appropriate SOPs
• Light filing and administrative duties
• Coordinate meetings as needed (including making off-site reservations, meal planning, and ordering)
• Provide general office support for management (e.g., photocopying, filing, emailing, faxing, scanning, etc.)
• Maintain office equipment and coordinate repairs
• Facilities Maintenance Scheduling
• Aid with event planning
• Other Duties as assigned.

Requirements

• Proven skills in coordinating and managing day-to-day tasks and working in collaboration to accomplish deadlines and objectives
• Knowledge of and skills in using computer software and hardware applications, including Microsoft Word, Excel, and G-Suite
• Outstanding communication skills, both written and oral, and will be expected to communicate directly with production management, production technicians, engineers, and senior management
• Must be able to read, write, speak, and fully understand English

Qualifications

• High school diploma or GED
• Two years of administrative experience
• Strong ability to understand and interpret customer needs
• Strong interpersonal and people skills
• Strong organization and time management skills with demonstrated ability to meet deadlines
• Strong and effective communication skills (verbal and written)
• Pays very close attention to detail
• Ability to work independently and within a team environment on assigned projects from inception to completion

Skills

• Results-driven
• Technical Capacity
• Ethical Conduct
• Communication
• Decision making
• Interpersonal skills

Minimum Qualifications

• High school diploma or GED
• Two years of administrative experience
• Strong ability to understand and interpret customer needs
• Strong interpersonal and people skills
• Strong organization and time management skills with demonstrated ability to meet deadlines
• Strong and effective communication skills (verbal and written)
• Pays very close attention to detail
• Ability to work independently and within a team environment on assigned projects from inception to completion

Preferred Qualifications

• Associates Degree
• Three to five years of related experience